Administrative Assistant

Exponentis the only premium engineering and scientific consulting firm with the depth and breadth of expertise to solve our clients most profoundly unique unprecedented and urgent challenges.

We are committed to engaging multidisciplinary teams of science engineering and regulatory experts to empower our clients with solutions that create a safer healthier more sustainable world. For over five decades weve connected the lessons of past failures with tomorrows solutions to advise clients as they innovate technologically complex products and processes ensure the safety and health of their users and address the challenges of sustainability.

Join our team of experts with degrees from top programs at over 500 universities and extensive experience spanning a variety of industries. At Exponent youll contribute to the diverse pool of ideas talents backgrounds and experiences that drives our collaborative teamwork and breakthrough insights. Plus we help you grow your career through mentoring sponsorship and a culture of learning. Thanks for your interest in joining our team!

Key statistics:

• 1100 Team members
• 950 Consultants
• 640 Ph.D.s
• 90 Disciplines
• 30 Offices globally

We are currently seeking an experienced Administrative Assistant to manage the front desk for ourPhiladelphia PA this role you will work as part of an administrative team responsible for performing a wide variety of diverse administrative tasks to provide a high level of support for our professional consultants and corporate staff. Qualified candidates who are selected to participate in our screening process for this role will be asked to take an editorial assessment via Microsoft Word prior to a potential formal interview.

General Office Support:

• Front Desk Position providing front desk coverage including greeting visitors receiving and delivering packages and phone coverage
• Coordinating onsite meetings for internal and external client meetings including setting up web conference systems room setup/clean-up
• Catering for all office events and meetings
• Create and maintain visually engaging Office Update slide presentations using Canva (or similar tools) ensuring clear communication of departmental updates initiatives and other activities.
• Contributing to the in-office culture through event coordination and planning of employee celebrations holiday parties etc.
• Overseeing the readiness of the office: stocking kitchen and ordering supplies as needed; ensuring conference rooms are client-ready; stocking and preparing copy room for daily use
• Assisting Human Resources with local candidate interview scheduling and support

Consultant / Project Support:

• Setting up new projects in our electronic system
• Running project conflict checks
• Drafting retention letters and statements of work
• Ensuring all projects are set up accurately and work products comply with corporate policy
• Editing documents including formatting grammar/spelling general content review and sometimes editing large reports
• Arranging travel for consultants as needed
• Preparing and processing expenses as needed
• Assisting with Purchasing as needed
• Assisting consultants with ad-hoc requests

• Bachelors Degree (preferred) or any higher education diploma (required)
• Minimum 3 years experience providing administrative support to a team
• Strong Front Desk experience and professional polish with a welcoming and can-do attitude
• A creative side that can be used to bring fun and innovative ideas to the office culture
• Experience working in a professional services firm or law firm is a plus
• High level of attention to detail and the ability to manage several tasks simultaneously
• Prior experience with running conflict checks is a plus
• Working experience with Vision/VantagePoint (Deltek) is a plus
• Working experience and knowledge of Microsoft Office including Word Excel PowerPoint Outlook Teams
• Strong editorial skills
• Committed to quality work product both for independent tasks and team projects
• Demonstrated self-starter who is dependable andshows initiative
• Motivated and committed to learning new systems processes and skills
• Ability to multi-task work under critical time deadlines re-evaluate priorities and interact with all levels of professional staff
• Exposure to sensitive information will necessitate considerable use of tact diplomacy discretion and judgment
• Must be able to lift push and pull a minimum of 20 lbs.
• Licensed Notary is a plus

To learn more about life at Exponent and our impact please visit the following links:

value and encourage diversity equity and inclusion across all facets of our firm. Having a team built of people with different backgrounds skills and perspectives allows us to provide better value to our clients and enjoy an enriched work environment.

Our firm is committed to offering a variety of programs and resources to support health and well-being. We believe that providing competitive benefits as well as compensation and recognition programs empowers our staff to do work that makes a difference.

At Exponent we have found that in-person interactions deepen employee engagement and are crucial for development for realizing the full potential of our talented and diverse teams and for building a more inclusive workplace where all have a sense of our offices you can expect a supportive culture and a collaborative dynamic multi-disciplinary work environment.

Access benefits information on our Life @ Exponent page:
is a proud equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin veteran status disability sexual orientation gender identity or any other protected status.

If you need assistance or accommodation due to a disability you may email us at .