Senior Executive Assistant (TOD) (LATAM) 16241
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Job Location:
Mexico City - Mexico
Monthly Salary:
$ 2000 - 2500
Posted on:
05-11-2025
Vacancies:
1 Vacancy
Job Summary
Role: Senior Executive Assistant with a Multi-entity Business Owner
Priority Location: Latin America
Working Hours: Monday-Friday 40hrs/week 8AM-5PM US Eastern Time
Type of job: Fully Remote
Salary Range: $2000-$2500/month (The final offer is at the clients discretion and will depend on the candidates interview result skills and experience.)
About the Role: We are seeking an Executive Assistant to support a dynamic business leader who oversees the growth and strategy of three creative companies and several side ventures. You will act as both the glue and the razor that keeps things organized moving forward and aligned with our larger goals. This role serves as the central point of contact for scheduling communications meeting planning and follow-up tracking across multiple active projects and teams. You will also help design and refine systems and processes that enable growth and efficiency. Every day will look different but all will be fast-paced creative and progress-driven.
Key Responsibilities:
Executive Support
- Create a daily agenda and briefing outlining key priorities and updates across all companies and personal projects
- Prepare daily and weekly summary reports highlighting completed work pending items and top priorities
Manage inboxes messaging platforms calendars calls and task lists with precision and discretion - Monitor and respond to communications when appropriate drafting thoughtful replies for review when needed
- Schedule and coordinate meetings confirm attendees and prepare notes or summaries
- Draft and format communications for partners staff and clients
- Track and manage action items to ensure projects stay on course
- Prepare concise follow-up summaries and reminders after meetings
- Handle select personal scheduling needs such as travel reservations gifts and messages with the same professionalism applied to business matters
Strategy and Growth Support
- Translate high-level ideas into actionable steps for internal teams
- Track progress and ensure initiatives move forward on schedule
- Flag potential delays or resource needs early to keep priorities aligned
- Develop and maintain dashboards and trackers that provide visibility into key metrics project status and business KPIs
Document Management and Reporting
- Format and finalize internal documents policies and training materials
- Track revisions partner feedback and approvals through completion
- Ensure all documents and attachments are organized labeled and archived for long-term reference
Required Skills & Experience
- 47 years of experience supporting an executive or senior manager in a fast-paced remote or multi-project environment
- Strong written and verbal communication skills must be clear articulate and easy to understand when speaking (neutral or minimal accent preferred due to the communication-heavy nature of the role)
- Excellent organization and follow-through; ability to manage multiple tasks independently
- Strong proficiency with Google Workspace (Docs Sheets Drive Calendar Gmail).
- Familiarity with Slack project management platforms (Freedcamp Asana etc.) and CRMs
- High discretion and professionalism in handling confidential information
- Calm friendly and proactive approach; knows when to be assertive and when to listen
Required Experience:
Senior IC
Key Skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- White Papers
- Calendar Management
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Budgeting
- DoD Experience
- Google Suite
About Company
Somewhere, formerly Support Shepherd. We find you amazing employees who cost 80% less than US equivalents, backed by our 6-month Perfect Hire Guarantee.
