Administrative Assistant

Organize the agenda of activities of the operations management and those related to the team activities of their managers in charge.

Planning and coordination of the agendas of local and international visitors.

Provide services to visitors of the department such as as workspace during the stay access to the plants WIFi network personal protective equipment coordination of safe and efficient transportation logistics general assistance on travel topics translation catering etc.

Coordination of trips for employees considering number of layovers connection times between flights fares transfer times and location in all travel itineraries always adhering to the expense policies.

Ensure that all employees have the necessary requirements and resources to make a business trip.

Collaborate in the planning coordination and execution of events related to operations management and/or management team.

Provide documents for immigration access purposes for foreign visitors and give guidance during their visit.

Collaborate in creating and/or updating policies forms documents and reports for departments involved with the position.

Write and send emails or letters on behalf of the director of operations

Coordinate and organize conferences or meetings

Organize and save documents both physically and digitally to maintain an efficient system according to the retention policy

Prepare reports presentations and documents for Director of Operations meetings.

Ensure confidentiality and proper handling of sensitive information.

Control and manage travel expenses purchases related to management including the preparation of expense reports according to the procedures described in the policies and organization of invoices or expense vouchers

Assist in the processing of payments reimbursements and follow-up of accounts of credit cards department purchases or plant management

Receive and respond to inquiries from employees or visitors directing them to the appropriate person or providing the required information.

Ensure the correct use of the resources and benefits provided by the company.

Scheduling meetings such as weekly meetings period reviews and Board Meetings among other.

Planning and coordinating agenda for the department.

Departmental meetings minutes preparation and follow up to pending tasks of its members and reports preparation.

Local and foreign teleconferences and videoconferences coordination and schedule.

Assistance in editing business correspondence in English and Spanish

Coordinate logistics and presentations for the Board Meeting or visits

Elaboration of expense reports travel expenses and reimbursements to managers

Provide administrative support to other areas when required

Projects Management Assistance within Departments.

3 years experience in a similar position

At Emerson we prioritize a workplace where every employee is valued respected and empowered to grow. We foster an environment that encourages innovation collaboration and diverse perspectivesbecause we know that great ideas come from great teams. Our commitment to ongoing career development and growing an inclusive culture ensures you have the support to thrive. Whether through mentorship training or leadership opportunities we invest in your success so you can make a lasting impact. We believe diverse teams working together are key to driving growth and delivering business results.

We recognize the importance of employee wellbeing. We prioritize providing competitive benefits plans a variety of medical insurance plans Employee Assistance Program employee resource groups recognition and much more. Our culture offers flexible time off plans vacation and holiday leave.