Receptionist Office Administrator

Job Description: Thompson Gray Inc. is seeking a professional organized and customer-focused Receptionist / Office Administrator to serve as the first point of contact at our corporate headquarters. This position supports daily office operations greets visitors and clients manages incoming calls assists with administrative tasks and ensures an efficient welcoming office environment.

The ideal candidate will be a dependable multitasker with excellent communication skills and strong attention to detail. This role is essential in supporting our companys day-to-day administrative and facility functions while upholding Thompson Grays commitment to professionalism and exceptional service.

Location: Huntsville AL (Onsite)

Employment Type: Full-Time Non-Exempt

Reports To: Director of Business Operations

Duties:

• Serve as the primary front-desk representative and first point of contact for all visitors clients and vendors.
• Answer and route incoming calls monitor the main company inbox and ensure timely responses to general inquiries.
• Maintain conference room schedules manage visitor check-in/out procedures and prepare meeting spaces as needed.
• Support office operations including mail and package handling supply ordering and coordination with facility vendors.
• Assist with onboarding and offboarding logistics including issuing access badges preparing new hire materials and coordinating workspace readiness.
• Provide administrative support to corporate departments (HR Accounting Security etc.) as assigned.
• Maintain a professional organized and welcoming office environment consistent with company standards.
• Support planning and logistics for company meetings events and employee engagement activities.
• Serve as a liaison for building management maintenance and service vendors.
• Perform additional administrative and clerical duties as needed.

Required Qualifications:

• High school diploma
• 3 years of experience in an administrative receptionist or office support role
• Excellent verbal and written communication skills.
• Strong organizational skills with ability to prioritize and manage multiple tasks.
• Proficiency in Microsoft 365 (Outlook Word Excel Teams).
• Professional demeanor punctuality and discretion with sensitive information.
• Experience supporting a corporate or government contracting environment is a plus.
• US Citizenship Required

Preferred Qualifications:

• Associates degree or higher education
• 5 years of experience in an administrative receptionist or office support role

Why Join Thompson Gray

Thompson Gray is a 100% employee owned company and a multi-year winner of the Huntsville/Madison County Chamber Best Places to Work recognized for our exceptional company culture that values employees and customers alike.

Heres what makes Thompson Gray special:

• Competitive pay based on your qualifications

• Excellent benefits including:

• Health Dental Vision Life Short-Term and Long-Term Disability insurance 401(k) plan with employer match

• Additional perks:

• TG Swag receive company-branded items during onboarding and seasonal shipments to your home

• Dependent Scholarship Program supporting the education of employees children

• Tuition Assistance for furthering your own education Professional Development opportunities

• Generous time-off policies including 18 days of paid time off 11 Federal Holidays and flexible scheduling

• Annual donation to the charity of your choice

• Regular team-building events such as lunches after-hours gatherings seasonal family-friendly events and our memorable annual holiday party

Join Thompson Gray and become part of a dynamic team committed to excellence innovation and community.

Thompson Gray is an Equal Opportunity Employer and VEVRAA Federal Contractor. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a) 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race color religion sex gender identity sexual orientation or national origin. Moreover these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race color religion sex gender identity sexual orientation national origin protected veteran status or disability. Thompson Gray Inc. welcomes minority and veteran applicants.

Required Experience:

Unclear Seniority