Receptionist & Office Admin

Receptionist & Office Admin (Full-time permanent)

Office Hours - 8:30 am to 5pm Monday to Friday

Onsite - Aylesford Kent

Unlock your potential with Prinova

We are Prinova a leading global supplier of ingredients and premix manufacturing solutions and trusted by the worlds best-known food beverage and nutrition brands.

Part of the NAGASE Group our expertise lies in Ingredient Distribution Manufacturing Solutions and Customized Services. Our global network of colleagues located in offices and manufacturing facilities around the world deliver sustainable value-added solutions to our customers. We are recognized for our deep expertise commitment to excellence and bold innovation which have earned us a strong reputation as a trusted industry leader.

Wherever your career is headed youll find direction opportunity and belonging with us.

What does the Receptionist & Office Admin role mean at Prinova

As the Receptionist and Office Administrator you will serve as the first point of contact for all visitors and callers providing a welcoming and professional front-of-house experience. Your primary responsibilities will include greeting guests in person and over the phone handling general inquiries and directing them to the appropriate departments.
You will also be responsible for maintaining accurate visitor records and managing the sign-in process at reception. Beyond front desk duties you will play a vital role in supporting the wider site operations through a range of administrative tasks. These may include issuing parking permits assisting with the coordination of employee benefits and providing ad-hoc support to the HR team as needed.
An important aspect of this role will also involve managing purchase requests from departmental managers across the business ensuring the timely and accurate placement of orders in line with company procedures.

Whats in it for you

• Personal growth including training and development opportunities
• Health Cash Plan
• Subsidised gym membership
• Discretionary bonus
• Access to flexible pay with Aslan

What to expect

Maintain reception area by keeping it clean & tidy
Receiving and distributing post and deliveries
Posting out mail
Answering and forwarding calls from the Mainline
Manage & maintain consumables stock for both sites (cleaning products canteen refreshments meeting room drinks etc)
Oversee the upkeep of water coolers and coffee machines across the site liaising with external suppliers to resolve any maintenance or service issues promptly.
Process and place general purchase orders on behalf of all departments across the site (stationery PPE etc) ensuring compliance with the companys approval process.
Ensure effective organisation of purchase orders by maintaining a well-structured and up-to-date invoice filing system.
Coordinate and place meeting lunch orders as requested by management ensuring timely delivery and alignment with dietary requirements.
Maintain security standards by following procedures and controlling access (monitor visitor records and issuing visitor access fobs)
Support management with scheduling of meetings and minute-taking when required
Maintain the company movements log to ensure accurate visibility of who is on-site at any given time
Perform other administrative duties such as filing photocopying collating etc.
Booking/Organising transport arrangements for visitors
Support the organisation of company social & charity events
Coordinate the annual health surveillance testing and flu vaccination program under the guidance of the HR department ensuring smooth scheduling and communication with employees.
Coordinate the scheduling and delivery of monthly on-site massage sessions for employees ensuring smooth organisation and communication.
Conduct monthly Health & Safety inspections of the reception area to ensure compliance with workplace standards and maintain a safe welcoming environment.
Maintain company notice boards
Support with organisation of monthly Town Hall meetings
Support with any ad-hoc tasks or projects as required by HR or the General Manager

Does this sound like you

• Minimum 1 year of working experience in a front office handlingadministrative/receptionist responsibilities
  
• Excellent organisation skills

• Confident using Microsoft Office (Outlook Word Excel etc)

• Friendly & approachable
• Excellent verbal & written communication skills
  
• Ability to be resourceful and proactive in dealing with issues that may arise
  
  

Interested We would love to hear from you!

Submit your CV by clicking Apply.

If you have any further questions please email us for an informal chat:

Required Experience:

Manager