Operations Manager

Charlotte, VT - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

OUR MISSION REMARKABLE IMPACT

Remarkable impact is the heart of Foundation For The Carolinas mission and the driving force behind our mission is the collective impact of thousands of nonprofits families companies and organizations who partner with us to amplify the power of giving.

Read Charlotte is a community initiative that unites educators community partners and families to improve childrens reading from birth to third grade. We dont run programs. We are a capacity-building intermediary that supports local partners to apply evidence-based knowledge about effective reading instruction and interventions high-quality execution continuous improvement and data analysis to improve reading outcomes. Housed under Foundation For The Carolinas Read Charlotte is a public-private partnership working to solve a collective action problem to build community capacity to improve literacy in Charlotte-Mecklenburg Schools (CMS). Read Charlotte is a time-limited initiative and is scheduled to sunset in 2030.

HOW YOULL ADVANCE OUR MISSION POSITION OVERVIEW

The Operations Manager will require strong organizational skills to support the organizations core activities including finance operations and administrative support. Success in this role requires strong finance and collaborative skills attention to detail systems thinking dedication to teamwork an ability to handle and prioritize multiple tasks and a commitment to quality.

YOUR UNIQUE IMPACT ROLES & RESPONSIBILITIES

Read Charlotte has a strong nine-member team that works collaboratively to advance our mission. The Operations Manager will provide day-to-day office management finance/expense management and administrative support for Read Charlotte. Under the direction of the Deputy Director below outlines key responsibilities of the Operations Manager.

Finance and Bookkeeping.

Compile and reconcile monthly finance reports
Handle all invoices and payments for vendors contractors and purchase card reports
Oversee all phases of grant pledges payments and reporting as well as grant disbursement and financial tracking
Serve as a primary point of contact for FFTC finance team
Enter code and reconcile all Concur reporting for team expense reports
Create monitor update and forecast organization budget.
Conduct analysis provide recommendations of key information and create visuals as needed to communicate with internal and external audiences about current budget fundraising and financial forecasting.

ED Administrative and Advisory Board Support

Assist the Executive Director with scheduling including travel arrangements as needed.
Support the coordination of internal and external meeting logistics including catering reservations materials etc.
Provides administrative support for the Advisory Board and related committees including meeting scheduling and coordination minutes and attendance and preparation of meeting materials.

Office Operations

Oversee day-to-day office operations by ordering supplies reserving meeting rooms and troubleshooting any issues
Oversee the execution of all contracts (review of legal and obtaining necessary signatures) and electronic file management of team documents
Make meeting and event arrangements (e.g. room reservations presentation set-up food etc.) facilitate meeting logistics and post meeting arrangements (e.g. clean up etc.).
Manage ordering inventory and budget for office supplies and equipment. Accept and deliver all mail packages and food deliveries.
Make travel arrangements and complete travel reimbursements for the team.
Coordinate new hire orientation (laptop distribution office orientation scheduling training as needed procedures and policies etc.) and facilitate operational departures.
Cultivate and maintain operations relationships with internal and external departments and contacts.
Manage and support team with CRM software and document storage processes and procedures.
Other duties as assigned.

Requirements

WHAT YOULL NEED FOR SUCCESS: QUALIFICATIONS

At least five years work experience
Bachelors degree or equivalent combination of education and experience.
Trustworthy operates with the highest level of honesty integrity and discretion handling confidential information issues and relationships with utmost professionalism.
Comfortable working with diverse populations and people from different walks of life.
Efficiently completes tasks with exceptional organization.
Strong orientation toward achieving results attention to detail and proven ability to drive toward long-term goals.
Advanced proficiency in Microsoft Office (e.g. Outlook Word Excel PowerPoint etc.).
Ability to work collaboratively and as part of a team.
Ability to work independently work well under pressure and adhere to deadlines while balancing multiple projects.
General ability to perform the essential functions and overall physical and mental requirements of this position including stamina to perform tasks over extended periods.

Salary Description

$60000/year depending on experience

Required Experience:

Manager

OUR MISSION REMARKABLE IMPACTRemarkable impact is the heart of Foundation For The Carolinas mission and the driving force behind our mission is the collective impact of thousands of nonprofits families companies and organizations who partner with us to amplify the power of giving. Read Charlotte is...