Executive Assistant to the CEO

Executive Assistant to the CEO
Barcelona / Hybrid Full-Time

Are you passionate about technology regulatory strategy and making a real impact in global healthcare At QMENTA we are transforming neuroimaging with AI and cloud-based solutions. Were looking for a Regulatory Compliance Manager to lead our regulatory strategy and ensure compliance across our advanced healthcare imaging and data management platforms.

Who we are
QMENTA is a cutting-edge software company providing a comprehensive platform for managing analyzing and interpreting medical images in research and clinical trials. Our technology enables faster diagnosis of neurological diseases like Parkinsons Alzheimers and multiple sclerosis and accelerates clinical trials through powerful AI-driven tools.
Our scalable cloud-based infrastructure integrates AI-powered imaging biomarkers and automated workflows to enhance medical imaging accuracy and collaboration across global research teams. If youre excited to drive innovation in healthcare and work with mission-driven colleagues QMENTA is the place for you!

About the Role
This is not a calendar manager job. As Executive Assistant to the CEO you will be the force multiplier at the center of a scaling healthtech company. You will own the flow of time information and execution around the CEO keeping her focused on the highest-value work: closing deals raising capital and leading QMENTAs growth.
You thrive in a fast-changing environment protect the CEOs bandwidth and bring structure judgment and discretion to every situation. You are not afraid to push back challenge priorities and act with authority on the CEOs behalf.
if you are looking for role in which you are doing more than booking flights and taking messages this role is for you!

Key Responsibilities:

1. CEO & Executive Support

• Own the CEOs calendar inbox travel and logistics (flights hotels conferences personal appointments).
• Prepare and deliver concise daily and weekly CEO briefings clear priorities red flags and required actions.
• Act as a gatekeeper for the CEOs time and attention filter communications draft responses and protect professional voice.
• Handle select personal logistics to keep the CEO focused on business priorities.
• Draft investor updates board reports and fundraising decks by pulling inputs from Finance Sales and Product.
• Maintain a clean CEO/Board knowledge library (decks memos due diligence docs) for instant reuse.
• Track all board/investor commitments and enforce deadlines showing the ability to work independently.

2. Meeting-to-Action Flywheel

• Attend key leadership investor and client meetings to capture notes decisions and follow-ups.
• Maintain a Decisions & Commitments Log: what was decided who owes input whats pending
• Meticulously track all commitments owners and deadlines from those meetings; you will be responsible for ensuring follow-through from team members so that all deliverables are met on time
• Support board and investor communications by coordinating updates managing follow-ups and polishing presentation decks.
• Build and maintain a clean accessible knowledge library (decks templates memos) for fast reuse across the organization.

3. Sales & Intelligence Tracking
Deliver a Weekly CEO Intelligence Brief with:
o Sales funnel signals (new meetings stalled deals lost deal patterns).

o Investor pipeline updates.

o Industry/competitor moves relevant to strategy.

Own HubSpot hygiene for CEO/investor/client pipeline no missing data no lost touchpoints.

Partner with Sales/Marketing to surface client intelligence before key calls.

• 5. Culture & Confidential Partnership
  
• Serve as a discreet trusted confidante who helps the CEO translate between investors board and team.
• Empowered to say no reschedule and re-prioritize without CEO pre-approval.
• Embody loyalty judgment and high integrity at all times

What Were Looking For

Proven Experience: Prior EA to a C-level in a fast-paced high-growth company (healthtech SaaS biotech or VC-backed startup preferred).
Flawless Organization: Anticipates conflicts and solves problems before they reach the CEO.

Communication Mastery: Exceptional written and verbal skills; able to draft in CEOs voice. Proficient English and Spanish. Catalan will be valued.

Investor/Board Familiarity: Hands-on experience with fundraising board reporting or due diligence.

Tech & AI Fluency: Strong with Google Workspace HubSpot Notion Slack; eager to deploy AI tools.

Discretion & Judgment: Trusted with highly sensitive and confidential information.

Executional Grit: Thrives in ambiguity and wartime environments; calm under fire decisive under deadlines.

What we offer

23 paid vacation days per year plus local public holidays.
Flexible compensation plan including meal vouchers and private health insurance.
Hybrid work model: 2 days per week at the office with flexible schedule.
Modern office in Barcelona well-connected by public transport.
Inclusive and diverse culture where your voice matters and you can make a difference.

You will sit at the CEOs right hand during a pivotal stage helping to close pharma partnerships expand SaaS adoption and secure the funding that defines the companys future.
This is a rare chance to operate at the intersection of board-level strategy fundraising and global dealmaking. You wont just support the CEO. You will amplify her impact.
We Are an Equal Opportunity Employer

QMENTA is proud to be an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of any race color religion (or no religion) national origin gender gender identity sexual orientation age marital or civil status pregnancy disability or any other legally protected characteristic. At QMENTA we believe that a diverse team makes better decisions and drives innovation.