Executive Assistant, Communications

The Team:

The Communications department is responsible for strategic deployment of Press & Influencer Relations Special Events and Advertising across all media channels to support the growth of awareness for Hermès in the US.

Our mission is to share the rich story of Hermès highlighting the value of creativity commitment to quality and signature craftmanship model. Our strategy is based on the activation of 360 media campaigns employing Paid Owned and Earned media.

The Opportunity:

The Executive Assistant Communications will provide direct support to the EVP Communications & the VP Press & Influence as well as support the department team with overall administrative support in relation to key projects initiatives travel arrangements and other duties as defined below.

About the Role:

• Direct report to EVP Communications
• Manage and process invoice processing and new vendor onboarding through MyEasyOrder platform
• Oversee DocuSign signature of legal documents NDA & Folio 2 documentation for vendor engagement.
• Calendar management as well as meeting scheduling and coordination and securing reservations for EVP and VP of Press & Influence
• Travel and timely T&E expense report submission and management for EVP Communications
• Travel and timely T&E expense report submission and management for VP Press & Influence
• Liaison with media partners / publishers for meeting engagement
• Purchase Order process management
• Powerpoint presentation deck creation for comms strategy activity recaps and prep for monthly Senior Management Meetings
• Hospitality Management and Overseeing the Billing Process for Domestic and International Hotel Room Blocks Group Transportation HI Senior Executive Visits etc.
• Create itineraries and handle travel and event logistics for EVP VP of Press and Comms team
• Act as the Comms Team representative to organize and communicate all Podium meeting initiatives & scheduling
• Manage daily Press & VIP newsletter and weekly recap to International Team
• Support VIP Team coordinating event hospitality & room blocks and weekly press giftings
• Provide Ad-Hoc Support to the Comms Team at large
• All other duties assigned by supervisor and VP of Press & Influence

Supervisory Responsibility:

• NO

Budget Responsibility:

• YES Management of hospitality program budgets and planning.
• Tracking / coordination of comms department budget actuals - Press / Events / Media

Decision Making Responsibility:

• YES assessment of hospitality programming bookings / hotel & restaurant etc.
• Qualitative selection of brand appropriate activities

About You:

• Proven ability to prioritize multi-task and solve problems proactively
• Professional communication skills both verbal and written
• Possess a collaborative spirit and can-do attitude
• Initiative anticipation & forward planning ability
• Reactive Proactive & Flexible
• High level of attention to detail and strong organization skills
• Manages time effectively & resourceful

The range for this position is $90000 - $115000 annually. Actual rates are determined based on the job location and individual experience.

Hermès Benefits Overview

Hermès is proud to offer a variety of benefits to support the needs of our employees and their families including:

• Commission and bonus incentives based on sales performance
• Medical Dental Vision
• Life Insurance and Disability
• Paid time off (15 vacation days 11 company holidays 3 floating holidays 2 wellbeing days and sick & safe time)
• Paid Parental Leave and Transition Time
• 401(k) and Roth Retirement Plan with company matching and profit sharing
• Various voluntary benefits (e.g. flexible spending accounts fitness reimbursement voluntary life insurance)
• Product discount and EAP resources
• Access to Calm App Health Advocate Family Building Support and more!

We are looking for a candidate that has a combination of the above attributes and can perform the key functions of the role with or without reasonable accommodations.

Company Overview:

Since 1837 Hermès has remained faithful to its artisan business model and humanist values. We place people at the heart of what we do and aspire to make a positive impact on the world. The freedom to create the constant search for beautiful materials the transmission of a savoir-faire of excellence and the aesthetic of functionality define the singularity of Hermès a house dedicated to making highly-crafted beautiful objects made to stand the test of time.

An independent family-owned company Hermès is dedicated to keeping production in France through its 42 workshops The Hermès organization is also a truly global community with a network of 310 stores in 49 countries. Hermès employs more than 15000 people worldwide with over 6000 of the workforce being Hermès craftspeople engaged in making artisanal products nurturing a 180 year tradition of creativity and innovation.

At Hermès our actions for sustainable development and corporate social responsibility are founded in values passed down by generations of humble artisans who have shaped the story of our house and the integrity of our objects. The roots of Hermès success and longevity lie in a sense of responsibility; a quest for authenticity and respect for time and preservation of natural resources. All at Hermès wish to leave a positive footprint on the world a mission thats at the heart of our commitment to progress. This narrative can be experienced in a series of shorts films Footsteps Across the World available on our website. Link here.

Our Commitment:

Family is at the heart of Hermès. At Hermès of Paris we are committed to being a Maison for All a home where we make efforts to generate support and advance the values of diversity inclusion and family both within our own walls and in the wider world. At Hermès of Paris we look to create a diverse workforce of talented and unique individuals with different backgrounds skillsets and worldviews that will enrich our Hermès of Paris family. We support our individual team members personal and professional success through a culture that values equality individuality and fairness and through an environment where individuals can thrive and feel comfortable being their authentic selves. Beyond the walls of our Maison we advance our DIF values through the work that we do in partnership with our community and non-profit partners.

At Hermès of Paris we are proud to be an equal opportunity workplace. It is the policy of Hermès of Paris Inc. that applicants for employment are recruited selected and hired on the basis of individual merit and ability with respect to positions being filled and potential for promotion or transfer which may be expected to develop. Applicants are recruited selected and hired without discrimination because of race color religion sex age national origin disability genetic information sexual orientation citizenship military or veteran status or any other basis prohibited by applicable addition personnel procedures and practices with regard to training promotion transfer compensation demotion lay off or termination are to be administered with due regard to job performance experience and qualifications but without discrimination because of race color religion sex age national origin disability genetic information sexual orientation citizenship military or veteran status or any other basis prohibited by applicable law. Hermès of Paris Inc. also provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable laws.

We collect personal information (PI) from you in connection with your application for employment with Hermes including the following categories of PI: identifiers personal records commercial information professional or employment information non-public education records and inferences drawn from your PI. We collect your PI for our purposes including performing services and operations related to your potential employment. For additional details or if you have questions contact us at Please do not submit resumes or applications to this email address.