Executive Assistant

San Diego, CA - USA

Monthly Salary: Not Disclosed

Posted on: 15 days ago

Vacancies: 1 Vacancy

Job Summary

Required Skills and Qualifications

Minimum of 5-7 years experience in an administrative support role with ideally at least 3 years supporting a senior level executive
Must be proficient in Microsoft Office applications - Outlook Word Excel PowerPoint and Visio
Communicate effectively both orally and written to analyze data and prepare accurate and concise documentation. Solid understanding of English grammar and punctuation
Maintains office services by organizing office operations and procedures reviewing and approving office supply requisitions assigning and monitoring front desk functions. Monitors office supply budget.
Coordinates all activities and service needs with property leaseholder.
Manages all vendors providing services for Ruffin Road Suite D including schedule management and issue resolution.
Maintains organized and orderly workspace may include oversight of executives office all meeting spaces storage rooms and break rooms to ensure appropriate maintenance and housekeeping services.
Strong organizational skills. Ability to execute tasks with minimal instructions detail-oriented self-motivated and proactive
Strong knowledge of administrative/office skills including procedures policies and standards necessary within a corporate business setting
Ability to triage and manage multiple priorities and handle time-sensitive issues
Ability to effectively perform the functions and responsibilities of this position while working with other employees and striving to achieve positive and rewarding results for the organization
Ability to exercise mature and sound judgment. Ability to manage sensitive issues/materials and maintain strict confidentiality. Works independently under general instructions on a wide variety of special projects
Frequently uses initiative and independent judgement in exercising discretion with those meeting the executives served. Readily adapts to existing political environment and organizational culture

Preferred Skills and Qualifications

Knowledge of Sharp organization preferred.
Knowledge of health information technology operations preferred
Some college course work preferred
Proficient in Directors Desk. Knowledge of Sharp budgeting and expense processes including Sharp P-Card experience

Healthcare/Non-Profit Experience Required
Must be proficient-advanced in Microsoft Office applications - Outlook Word Excel PowerPoint and Visio
Multitasking shifting tasks quickly
Coordinating Meetings
Speaking to donors and key parties
Self-starter independent positive friendly

Education:

High School Diploma required
Associate or Bachelors Degree preferred.

Required Skills and Qualifications Minimum of 5-7 years experience in an administrative support role with ideally at least 3 years supporting a senior level executive Must be proficient in Microsoft Office applications - Outlook Word Excel PowerPoint and Visio Communicate effectively both orally...

Required Skills and Qualifications

Minimum of 5-7 years experience in an administrative support role with ideally at least 3 years supporting a senior level executive
Must be proficient in Microsoft Office applications - Outlook Word Excel PowerPoint and Visio
Communicate effectively both orally and written to analyze data and prepare accurate and concise documentation. Solid understanding of English grammar and punctuation
Maintains office services by organizing office operations and procedures reviewing and approving office supply requisitions assigning and monitoring front desk functions. Monitors office supply budget.
Coordinates all activities and service needs with property leaseholder.
Manages all vendors providing services for Ruffin Road Suite D including schedule management and issue resolution.
Maintains organized and orderly workspace may include oversight of executives office all meeting spaces storage rooms and break rooms to ensure appropriate maintenance and housekeeping services.
Strong organizational skills. Ability to execute tasks with minimal instructions detail-oriented self-motivated and proactive
Strong knowledge of administrative/office skills including procedures policies and standards necessary within a corporate business setting
Ability to triage and manage multiple priorities and handle time-sensitive issues
Ability to effectively perform the functions and responsibilities of this position while working with other employees and striving to achieve positive and rewarding results for the organization
Ability to exercise mature and sound judgment. Ability to manage sensitive issues/materials and maintain strict confidentiality. Works independently under general instructions on a wide variety of special projects
Frequently uses initiative and independent judgement in exercising discretion with those meeting the executives served. Readily adapts to existing political environment and organizational culture

Preferred Skills and Qualifications

Knowledge of Sharp organization preferred.
Knowledge of health information technology operations preferred
Some college course work preferred
Proficient in Directors Desk. Knowledge of Sharp budgeting and expense processes including Sharp P-Card experience

Healthcare/Non-Profit Experience Required
Must be proficient-advanced in Microsoft Office applications - Outlook Word Excel PowerPoint and Visio
Multitasking shifting tasks quickly
Coordinating Meetings
Speaking to donors and key parties
Self-starter independent positive friendly

Education: