Administrative Assistant (HubSpot CRM)

Manila - Philippines

Hourly Salary: USD 4 - 4

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

Schedule: Monday Friday 9:00 AM 6:00 PM EST (includes 1-hour unpaid break)

Client Timezone: Eastern Time (Florida)

Total Weekly Hours: 40 hours

You will be the operational backbone supporting high-level business development during a critical growth phase. This role is central to the companys US market expansion ensuring that no lead or opportunity falls through the cracks. Youll work closely with leadership to organize business development activities streamline CRM operations and create scalable systems to support rapid growth.

Responsibilities

Maintain and update HubSpot CRM with client information and interaction data from business development activities
Manage client follow-ups and ensure timely communication across multiple lead sources
Handle scheduling rescheduling and confirming appointments for business development meetings
Organize and input information from inbound leads and outbound business development efforts
Create and manage automated workflows within HubSpot to optimize lead nurturing processes
Support internal communication and coordination between UK headquarters and US operations
Assist with administrative tasks related to new business setup and market expansion
Coordinate appointment logistics and internal scheduling to maximize business development efficiency

Requirements

Proven experience with HubSpot CRM (non-negotiable)
Fluent English communication skills with strong professional writing ability
Strong administrative and organizational skills with exceptional attention to detail
Experience creating CRM automation and workflow optimization
Bonus: Customer service experience or background working with luxury/high-end clients
Comfortable with both internal coordination and light external communication

Why Join This Team

Directly impact the companys US market expansion and growth trajectory
Work with modern tools and sophisticated CRM systems
Immediate start with a fast-track onboarding process
Opportunity to build scalable systems from the ground up
Support leadership during an exciting business expansion phase

Independent Contractor Perks

HMO coverage (available in eligible locations)
Permanent work-from-home setup
Immediate hiring

ZR29209JOB

Required Skills:

Proven experience with HubSpot CRM (non-negotiable) Fluent English communication skills with strong professional writing ability Strong administrative and organizational skills with exceptional attention to detail Experience creating CRM automation and workflow optimization Bonus: Customer service experience or background working with luxury/high-end clients Comfortable with both internal coordination and light external communication

Required Education:

N/A

This is a remote position. Schedule: Monday Friday 9:00 AM 6:00 PM EST (includes 1-hour unpaid break) Client Timezone: Eastern Time (Florida) Total Weekly Hours: 40 hours You will be the operational backbone supporting high-level business development during a critical growth phase. ...