Accounts & Administration (AO-13583)
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Job Location:
Manila - Philippines
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
This is a remote position.
ABOUT THE CLIENT:
Our client is is a successful and rapidly growing business specialising in the design and installation of custom built quality addition to this core service we also offer a range of Aluminium Gates Screening & Fencing. We are excited to welcome another valued team member in a collaborative environment.
JOB SUMMARY:
The Accounts / Administration Officer is responsible for providing professional administrative and accounts support within Wanneroo Patios. The primary purpose of this role is to ensure all administrative tasks Job Packs Purchase Orders supplier invoicing accounts processing and Notices of Completion are managed efficiently and accurately supporting both internal teams and external stakeholders. This role is essential for maintaining smooth operational processes timely reporting and ensuring all financial and administrative records are complete up to date and well-organised.
KEY RESPONSIBILITIES:
Job Pack & Purchase Order Management
Complete Job Packs ensuring all relevant documentation and information is accurately prepared.
Raise Purchase Orders to suppliers based on Job Pack requirements.
Receipt supplier invoices against Purchase Orders ensuring accurate matching and documentation.
Record and update Purchase Orders with supplier notes and status updates.
Maintain accurate records of Job Pack progress orders and related supplier communication.
Accounts & Financial Administration
Assist with accounts-related tasks including processing invoices reconciling payments and maintaining accurate records.
Update and monitor Purchase Orders including status updates notes and follow-ups with relevant stakeholders.
Support the Office Manager and Accounts team with daily financial administration tasks as required.
Administration Support
Manage the Sales Inbox and assist with the Orders Inbox Aluminium Supplier Inbox Exterior Life Inbox and other mailboxes as required.
Ensure timely lodgement of Notices of Completion including notes and record keeping.
Maintain accurate records of orders purchases and delivery information in SimPRO and other internal systems.
Provide administrative support to other departments as needed.
Communication and Coordination
Maintain open and professional communication with all internal departments.
Assist with scheduling appointments or meetings where required.
Provide information about both company services and direct customer queries appropriately.
Other Duties
Assisting with ad hoc tasks as required.
The above list is not exhaustive and the role may change to meet the overall objectives of the company.
Requirements
SKILLS & QUALIFICATION:
High attention to detail.
Problem-solving and proactive approach.
Ability to follow current processes and procedures.
Open-minded and adaptable to new processes and systems.
Ability to work under pressure.
Note:
Benefits
Here at Access Offshoring we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients. Access Offshoring is dedicated to supporting business owners and we need your help. Transforming the way businesses operate we connect great businesses with amazing offshore talent. We recognize that we often get more done in our own designed workspace so Access Offshoring offers a complete work from home model. Yep thats right 100% work from home. But wait theres more. Here are just some of our benefits:
- Work from Home Allowance
- HMO for you and a dependent from Day 1
- 20 Days Annual Leave AND 5 Days Sick Leave
- Government Benefits and 13th Month Pay
- Computer Equipment
- Opportunities for growth
- Competitive Salary
Required Skills:
At least 4 years experience in executive assistant or in a similar administrative role Experience with an Accounts Administration Role Proficiency in office software and productivity tools. Quickbooks Experience. Ability to work independently and collaboratively Desired Skills or Qualifications: Intermediate MS Excel and MS Word Certification Strong organizational and multitasking skills with meticulous attention to detail. Excellent written and verbal communication skills. Prior experience in rental properties a plus
Company Industry
IT Services and IT Consulting
Key Skills
- Administration And Accounting
- Accounting Software
- Time Management
- Microsoft Office
- Outlooks
- AS400
- Journal Entries
- General Ledger Accounting
- SEM
- Salesforce
- Financial Statements
- Client Service
- Powerpoint
- ACCA
- Word Processing
