General Service Coordinator (Fire)

Weslaco, TX - USA

Monthly Salary: Not Disclosed

Posted on: 04-11-2025

Vacancies: 1 Vacancy

Job Summary

Job Summary

Employee is responsible for overseeing the administrative and clerical staff of the Fire Department. Work involves interaction with staff the general public and other departments to provide customer service and ensure efficient operations of the department. General Service Coordinator is required to perform all similar or related duties.

Essential Job Functions

Oversees / provides support to the administrative staff for the Department.
Answers questions from the public and other department personnel provides information and explanation regarding each departments operations regulations policies and procedures.
Assists the Director(s) in the preparation and administration of the departments operating budget.
Responsible for interviewing and recommending personnel to fill administrative position vacancies.
Develops and maintains all department records files correspondence and subsequent reports relative to the department.
Performs routine office work including typing of correspondence; maintenance and updating of department files records and databases; and maintains employee personnel files.
Oversees and performs purchases for administration including acquiring price quotes from vendors and the preparation of purchase orders.
Prepares and oversees all regular department reports and prepares agenda item forms for the department to be presented to the City Commission.
Produces quality correspondence and other routine documents memos vouchers requisitions bid documents and contract documents.
Input all department purchases via Incode and submit invoices to Finance.
Assists with gathering information regarding External and Internal Claims.
Assists Secretary I with the handling of in-person and telephone inquiries.
Produce reports to County Fire Marshal office on Fire calls conducted in County jurisdiction.
Produces report for ESD #1 Board for monthly EMS calls in ESD #1 jurisdiction.
Maintain regular and prompt attendance; physically present to work.

Performs after hours work as required (nights and weekends)
Assist with emergency response as needed by city hall and local EOC.

Minimum Qualifications & Requirements

Must have High School diploma or equivalent (GED)
Three (3) to five (5) years of related work experience to perform such job.
Applicant must pass pre-employment criminal background check and drug screen at Citys expense.
Applicant must have current valid Class C Texas Driver License and be insurable.
Must successfully complete Emergency Management and Incident Command Training.
Bilingual English/Spanish Preferred.

Knowledge Abilities and Skill

Knowledge of common policies regulations practices and procedures of the department and office operations laws and regulations pertinent to position functions.
Efficient verbal and written communication.
Computer literacy and business knowledge.
Maintain manage and organize records.
Maintain confidential information.
Proficient Customer service skills. Business mathematical skills bookkeeping record keeping and clerical skills.
Interact appropriately with City employees City officials and the Public.
Employees must have the ability to make good judgment when making decisions regarding their regular job duties.

Working Conditions/Physical Demands

Prolonged periods of sitting at a desk and working on a computer.
Occasional walking standing and stooping.
Occasional lifting moving or positioning objects up to 30lbs.
Little or no physical demands required to perform the work.

Disclaimer

This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities duties and skills required of personnel so assigned to this position. This job description does not constitute an employment agreement and is subject to change as the needs and requirements of the job change.

Required Experience:

Job SummaryEmployee is responsible for overseeing the administrative and clerical staff of the Fire Department. Work involves interaction with staff the general public and other departments to provide customer service and ensure efficient operations of the department. General Service Coordinator is ...

Job Summary

Essential Job Functions

Oversees / provides support to the administrative staff for the Department.
Answers questions from the public and other department personnel provides information and explanation regarding each departments operations regulations policies and procedures.
Assists the Director(s) in the preparation and administration of the departments operating budget.
Responsible for interviewing and recommending personnel to fill administrative position vacancies.
Develops and maintains all department records files correspondence and subsequent reports relative to the department.
Performs routine office work including typing of correspondence; maintenance and updating of department files records and databases; and maintains employee personnel files.
Oversees and performs purchases for administration including acquiring price quotes from vendors and the preparation of purchase orders.
Prepares and oversees all regular department reports and prepares agenda item forms for the department to be presented to the City Commission.
Produces quality correspondence and other routine documents memos vouchers requisitions bid documents and contract documents.
Input all department purchases via Incode and submit invoices to Finance.
Assists with gathering information regarding External and Internal Claims.
Assists Secretary I with the handling of in-person and telephone inquiries.
Produce reports to County Fire Marshal office on Fire calls conducted in County jurisdiction.
Produces report for ESD #1 Board for monthly EMS calls in ESD #1 jurisdiction.
Maintain regular and prompt attendance; physically present to work.

Performs after hours work as required (nights and weekends)
Assist with emergency response as needed by city hall and local EOC.

Minimum Qualifications & Requirements

Must have High School diploma or equivalent (GED)
Three (3) to five (5) years of related work experience to perform such job.
Applicant must pass pre-employment criminal background check and drug screen at Citys expense.
Applicant must have current valid Class C Texas Driver License and be insurable.
Must successfully complete Emergency Management and Incident Command Training.
Bilingual English/Spanish Preferred.

Knowledge Abilities and Skill

Knowledge of common policies regulations practices and procedures of the department and office operations laws and regulations pertinent to position functions.
Efficient verbal and written communication.
Computer literacy and business knowledge.
Maintain manage and organize records.
Maintain confidential information.
Proficient Customer service skills. Business mathematical skills bookkeeping record keeping and clerical skills.
Interact appropriately with City employees City officials and the Public.
Employees must have the ability to make good judgment when making decisions regarding their regular job duties.

Working Conditions/Physical Demands