988 Contract Monitor

Hybrid position 1 day per month in the office. Please note: These working arrangements are subject to change.

The Contract Monitor position is responsible for conducting a set of documented planned ongoing and periodic activities to ensure that vendors comply with fiscal and programmatic agreementsterms and conditions as well as any relevant laws and regulations. The position requires an understanding of all contract terms and conditions the ability to communicate contract requirements to all parties involved and accountability for overseeing the vendors performance under their contract. The position must also maintain current knowledge of department contract monitoring policy and guidance and laws rules and policies associated with procurement and contracting as required by the funding source. This position works closely with program and fiscal staff and makes recommendations to improve programmatic and fiscal contract monitoring practices and documentation. This position primarily monitors 988 contracts both contracts funded by the Substance Abuse & Mental Health Services Agency 988 Cooperative agreement and the 988 Crisis Hotline Surcharge funding to ensure that contract requirements are met all goods and/or services are delivered in a timely manner documentation is received and filed appropriately and the financial interests of all parties are protected.

The position assures that the contracts related to the operation of the 988 Colorado Mental Health Line are appropriately monitored to the deliverables timelines quality budget and business relations detailed in the agreement. Through proactive contract monitoring this position takes action to update or amend contracts before statutory/fiscal rule violations occur. The position performs the following key monitoring tasks for each contract following the work and timelines specified in the contract:

• Assist with developing and maintaining a communication plan with current contact information for the monitoring team and the entity with which the 988 Enterprise holds a contract.

• Monitor contracts according to financial and program risk ratings.

• Ensure each file has documentation for risk ratings assigned to contractors.

• Coordinate and conduct post-award meetings with each contractor to communicate agreement expectations department points of contact methods of monitoring and evaluation etc.

Follow documentation and tracking procedures for logging communications and deliverables. Duties for assessing contractor compliance with BHA standards and other contractual provisions include:

• Requesting and receiving ongoing performance data from contractors;

• Analyzing invoices data and reports to detect potential areas of noncompliance;

• Logging and documenting all performance-related communication to contractors and their responses; and

• Making overall assessments of contractor programmatic performance.

• Monitor and track spending on all contract budgets through invoice reviews and regular reconciliations between

program staff fiscal staff and contractors.

• Responsible for detailed invoice review thorough examination of all source level backup documentation provided by the contractor as well as organization and retention of all contract-related documents.

• Complete invoice review process from start to finish including working with authorized program signing officials to finalize the review and invoice checklist before sending it to fiscal for processing.

• Inspect and approve the final goods and/or services receipts and supporting documentation concerning invoices.

• Plan schedule and conduct site visits (when warranted) utilizing

program/division/department standardized approaches including examining records

interviews of key contractor staff and direct observation of performance. Document and

save site visit notifications agendas reports and/or notes.

• Ongoing analysis and tracking of process and outcome data submitted to observe contractor performance.

• Organize schedule conduct and document contractor performance evaluations.

• Contract close-out responsibilities include receiving all deliverables and final invoices

completing the final performance evaluation and ensuring the contract file is complete before

final payment.

• Determine which financial mechanism is required to procure each deliverable and collaborate with the 988 Contract Administrator when procuring goods and services

• Prepare distribute collect and present funding opportunities to the 988 Director; determining funding amounts and the required performance needed for grant compliance.

• Review proposals and determine each vendors ability to perform work as proposed. Assist program in preparing a Statement of Work (SOW) and budget offering support throughout the contract negotiating process.

• Understand how legislative requirements apply to the SOW and ensure their inclusion. Be prepared to identify applicable sections of long-bill form legislation and write contract language matching statute.

BHA Contracting Liaison

• Once vendors have been identified to complete required work this position educates and monitors SOWs answers questions regarding contract and fiscal compliance and assists in the identification of services to be completed and what reporting is required.

This position may be called upon to perform tasks or undertake special assignments or projects deemed necessary by BHA but not specifically referenced in the above dutiesother duties as assigned.

Experience and/or Education:

Six years of relevant experience in an occupation related to contract administration procurement or program management; or an equivalent combination of education and experience totaling six years

Preferred Experience Areas:Behavioral health or human services contracting fiscal monitoring performance evaluation and vendor relations.

• Deep knowledge of state fiscal rules procurement processes and contract compliance.

• Experience conducting fiscal and programmatic monitoring for grants or contracts in human services or behavioral health.

• Skill in interpreting contract terms identifying risk and implementing corrective action.

• Strong data management documentation and analytical abilities.

• Excellent communication skills for vendor coordination and internal collaboration.

• Proven ability to manage multiple contracts and priorities simultaneously.

• Standard background check and references required

• Motor Vehicle Check if the employee will drive a state-owned vehicle either in an ongoing capacity while performing their normal day-to-day job duties OR on occasion for training/meetings/client visits/etc.

• Must possess a valid non-restricted Colorado Drivers License or a non-restricted U.S. Drivers License for positions within 30 miles of the CO state border

• Out-of-State Drivers License holders must obtain a valid non-restricted Colorado Drivers License within 30 days of employment start date.

• This position travels to various meetings trainings and on-site monitoring visits.
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must:

  • Disclose that information on the application.

  • Explain why the prior termination or resignation should not disqualify you from the current position.

  • Provide your employee number from your prior State employment. Absent extraordinary circumstances prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

Employment history is calculated on a full-time basis (40/hrs per week). Part-time employment is calculated on a prorated basis to determine qualifications. Be sure your application specifically addresses your qualifications experience work products and accomplishments as they relate to the position and minimum requirements.

• Preferred Qualifications & Competencies:

  • Relevant years of state service experience.

A Human Resources Analyst will review the work experience/job duties sections of the online job application to determine whether your experience meets the minimum qualifications for the position. You must complete the official State of Colorado online application. Cover letters and resumes WILL NOT be reviewed during the minimum qualifications screening process. You must specifically document your work experience and qualifications. Do not use see resume or see attached.

You must meet the minimum qualifications to continue in the selection process. Part-time work experience will be prorated.

After minimum qualification screening the comparative analysis process will involve a review and rating of all the information you submit. The comparative analysis step may also include your results from an eSkills Test.

Document your work experience/job duties to the extent to which you possess the skills education experience minimum qualifications and preferred qualifications.

If listed answer all supplemental questions as your answers to these questions will be evaluated during this phase. Provide at least 4-8 sentences for each supplemental question.

Answer the supplemental questions completely and thoughtfully. We will rate your answers based on the content of your response and your writing skills (spelling grammar and clarity of your writing).

You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated. You will find the appeals process the official appeal form and how to deliver it on theState Personnel Boardwebsite.

• You or your representative must sign and submit the official appeal form for review.

• You can find the official appeal formhere.

• You must be deliver the official appeal form to the State Personnel Board:

  • By email () or

  • Postmarked in US Mail to(1525 Sherman Street 4th Floor Denver CO 80203 or

  • Hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or

  • Faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action.

Contact the State Personnel Board for assistance:

• At or

• Refer to the Colorado Code of Regulations (CCR) 801-1 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes within theRuleswebpage.

• How to apply to the State of Colorado (Youtube Video Runtime 3:59 Closed Captions Available)

• The Assessment Process

• For additional recruiting questions please contact:

If your goal is to build a career that makes a difference join the dedicated people of theColorado Department of Human Services(CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety independence and well-being of the people of Colorado.Each of us is committed to contributing to a safe and accessible CDHS. In addition to a great location and rewarding and meaningful work we offer:

• Strong secure yet flexible retirement benefits including aPERA Defined Benefit Plan or PERA Defined Contribution Planplus 401(k) and 457 plans

• Medicalanddentalhealth plans

• Employer supplementedHealth Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• State of ColoradoEmployee BenefitHub Resource Center

• Employee Wellness program

• Excellent work-life programs such as flexible schedules training and more

• Remote work arrangements for eligible positions

• *Some positions may qualify for thePublic Service Loan Forgiveness Program.

• We believe in a people-first approach: We prioritize the needs well-being and dignity of the individuals families and communities we serve. We commit to respect fairness and access in every decision policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.

• Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility health and wellness and employee engagement.

• We hold ourselves accountable: We take responsibility through our actions programs and results for the state of health and human services in Colorado.

• Transparency matters: We are open and honest with employees our partners the Coloradans we serve and the public.

• We are ethical: We abide by what is best for those we serve by doing what is right not what is easy.

• Collaboration helps us rise together:We work together with all partners employees and clients to achieve the best outcomes for Coloradans.

CDHS is committed to a Colorado for ALL qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment.

This includes completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to.

The State of Colorado is an equal opportunity employer

We are committed to increasing aColorado for ALLof our staff and providing culturally responsive programs and services. Therefore we encourage responses from people of all backgrounds and abilities. The State of Colorado believes that a Colorado for ALL drives our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.

Toll Free Applicant Technical Support

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application 1) ensure your documents are PDF or Microsoft Word files and 2) close the document before you attempt to upload (attach) it.

• (Multiple Choice) The bottom of this job announcement provides links to additional information on how to apply the assessment process toll free applicant technical support and about how the State of Colorado is an equal opportunity employer.

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• If you are a current or former State of Colorado employee please list your employee number (starts with 997). Your application may be considered incomplete if you do not provide this information. An incomplete application may not move forward in the Selection process. If you are a former or current state employee please identify what state agency you work(ed) with and how many years of relevant state service you have related to the position you are applying for. (Ensure this is listed on your application under work experience).

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application.

In the space below please explain why the prior termination or resignation should not disqualify your application from the current position.

Toll Free Applicant Technical Support