Office Administrator
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Job Location:
Monthly Salary:
Posted on:
04-11-2025
Vacancies:
1 Vacancy
Job Summary
Office Administrator
Olean NY
Do you enjoy keeping things organized supporting a busy team and ensuring every detail behind the scenes runs smoothly
Why Youll Love Working with Us:
- Ground-floor Opportunity: Join a long-standing company entering an exciting new growth phaseoffering the chance to shape the future and grow with the organization.
- Independent Role: Take ownership of office processes and administrative tasks working independently to keep everything running efficiently.
- Team Spirit: Work with a group that values teamwork fun and shared success on every project.
- Commitment to Excellence: Take pride in being part of a company known for its reliable service precision work and long-standing customer relationships.
- Established Reputation: Contribute to a company that has provided the region with quality roofing craftsmanship honesty and integrity for over 80 years.
Peterson Roofing LLC is a well-established commercial and industrial roofing company serving the Southern Tier of New York and Western Pennsylvania. Specializing in low-slope roofs and metal fabrication we provide expert roof repairs and maintenance with a legacy of quality and integrity dating back over 80 years.
What Youll Do as Office Administrator:
- Provide professional customer service as the first point of contact for calls emails and visitors.
- Coordinate scheduling and dispatching for field crews inspections and service calls.
- Handle administrative and bookkeeping support including data entry billing coordination and expense tracking.
- Maintain organized filing systems and update our CRM Sage 100 Contractor with accurate project and client information.
- Prepare job documents purchase supplies support project close-out and warranty documentation.
- Assist with office organization and collaborate with leadership on process improvements.
- Work full-time Monday through Friday 7:00 AM-3:00 PM.
Our Ideal Office Administrator:
- Experienced: At least two years in an administrative office coordination or office management role required; experience in construction roofing or trades is a strong plus; a high school diploma or equivalent required; some college or administrative training preferred. Familiarity with basic bookkeeping or billing is helpful.
- Organized: Manages multiple priorities effectively maintaining accuracy and composure in a busy service environment.
- Detail-oriented: Keeps records accurate and information secure while handling confidential materials with discretion.
- Communicative: Demonstrates clear verbal and written communication with a professional phone presence and customer-centered approach.
- Dependable: Brings reliable attendance adaptability and a willingness to roll up their sleeves when needed.
- Tech-savvy: Proficient in Microsoft Office (Word Excel Outlook) and able to quickly learn Sage and other job-management systems.
What We Offer Our Office Administrator:
- $50000-$60000 per year depending on experience
- Health insurance coverage
- 2 weeks paid vacation
- 1 week paid sick time
- 9 paid holidays
- 401(k) with up to 4% company match
- Profit Sharing
- Company laptop provided
- Newly acquired and growing under Mid-State Roofingoffering the chance to join an established team with the energy and opportunity of a company on the rise.
To Apply
Wed love to hear from you if youre an experienced Office Administrator Administrative Assistant or Administrative Coordinator who enjoys running operations smoothly and supporting a dependable team. Please submit your resume in PDF or Word format for consideration through this job posting.
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Requirements:
- Experienced: At least two years in an administrative office coordination or office management role required; experience in construction roofing or trades is a strong plus; a high school diploma or equivalent required; some college or administrative training preferred. Familiarity with basic bookkeeping or billing is helpful.
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
