Administrative Support

Job Title: Administrative Support

Company: GSR Group
Location: Remote / Hybrid
Employment Type: Full-Time / Part-Time

GSR Group is a fast-growing multi-sector organization providing professional business services across consulting real estate marketing and administrative operations. We are dedicated to delivering excellence efficiency and innovation in every project we manage.

As part of our ongoing expansion we are seeking a highly organized and detail-oriented Administrative Support Specialist to assist our management and operations teams. This role is crucial to ensuring smooth day-to-day operations maintaining strong internal communication and supporting our companys commitment to top-tier service delivery.

The Administrative Support role provides vital assistance to management departments and team members by coordinating administrative functions managing communications and maintaining organized workflows. The ideal candidate will possess strong multitasking abilities excellent communication skills and a proactive mindset to anticipate the needs of the team and the business.

This position is ideal for someone who enjoys working behind the scenes to keep everything running smoothly ensuring tasks are completed efficiently and accurately.

General Administrative Duties

• Manage calendars schedule appointments and organize meetings for team members or executives.

• Prepare edit and distribute internal communications reports and documentation.

• Handle data entry record keeping and maintenance of digital and physical filing systems.

• Assist with expense tracking invoices and basic bookkeeping or reporting tasks.

• Monitor company email inboxes prioritize messages and ensure timely responses.

Office & Team Coordination

• Support onboarding of new employees contractors or clients by managing documentation and orientation materials.

• Coordinate logistics for meetings events and company initiatives (in-person or virtual).

• Maintain an organized flow of information between departments and management.

• Assist in tracking deadlines deliverables and project milestones.

• Support HR or operations teams with administrative processes when needed.

Communication & Customer Service

• Serve as a point of contact for internal and external communications.

• Draft professional correspondence emails and client responses as requested.

• Provide friendly efficient customer service and follow up on inquiries or requests.

• Uphold a high level of professionalism and confidentiality in all communications.

Education & Experience

• High school diploma or equivalent required; associates or bachelors degree preferred (in business administration or related field).

• 13 years of experience in administrative support office coordination or executive assistance.

• Experience working in a fast-paced or professional services environment is a plus.

Technical Skills

• Proficiency in Microsoft Office Suite (Word Excel PowerPoint) and/or Google Workspace.

• Familiarity with office management software scheduling tools and CRMs (e.g. Trello Asana ).

• Strong typing skills and attention to detail.

• Ability to handle confidential information with discretion.

Core Competencies

• Exceptional organizational and multitasking skills.

• Strong written and verbal communication abilities.

• Reliable self-motivated and proactive approach to work.

• Excellent time management and prioritization.

• Adaptability and willingness to take on diverse administrative tasks.

• Team-oriented professional and client-focused mindset.

• Flexible Work Options: Remote or hybrid work setup depending on company policy.

• Collaborative Team Culture: Work with a supportive and professional team dedicated to excellence.

• Career Development: Opportunities for professional growth within administrative or management roles.

• Competitive Compensation: Based on experience and qualifications.

• Training & Support: Ongoing guidance and performance feedback to help you succeed.