Academic Program Operations Manager 999480

Cincinnati, OH - USA

Monthly Salary: USD 50 - 70

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Xavier University invites applications for an Academic Programs Operations Manager to support the operations of the School of Psychology with a focus on the Clinical Psychology Doctoral (PsyD) program. The position oversees admissions accreditation budget and curriculum coordination for a large dynamic academic unit serving 8090 doctoral students 170200 psychology majors and 5070 minors. This position is anticipated to start mid-January 2026.

Key Responsibilities

Admissions Management (50%)

Lead PsyD admissions from inquiry to matriculation serving as the primary contact for prospective students.
Manage applications through Slate CRM coordinate interviews and onboarding events and track offers/enrollment.
Conduct initial application reviews and collaborate with university offices on recruitment and orientation.

Accreditation & Compliance

Prepare required reports and self-studies for APA accreditation.
Collect and analyze student alumni and faculty data for program quality metrics.
Manage student compliance for clinical practica (immunizations background checks etc.).

Budget Management

Oversee School of Psychology budgets expenditures and resource allocations.
Manage hiring payroll and tuition remission for approximately 25 teaching/graduate assistants.

Curriculum Coordination

Collaborate on course scheduling and enrollment management.
Monitor enrollment data to inform planning and support program assessment and improvement.

Qualifications

Bachelors degree required; Masters preferred
35 years of related experience
Strong communication organizational and data management skills
Proficiency in Microsoft Office; experience with Slate CRM preferred

To ensure consideration interested and qualified candidates should submit a resume cover letter and the names and contact information of three professional references on Xavier Universitys website. Review of applications will start on November 14 2025. Applications will be accepted until the position closes at the Universitys discretion.

Benefits:

Xavier University offers a wide array of complementary and affordable benefit options to meet the financial educational health and wellness needs of you and your family. Eligibility varies by position and employment class.
Comprehensive insurance plans including medical dental vision and prescription coverage.
Tax advantaged accounts including health savings account flexible spending accounts and dependent care account.
Financial security via life and long-term disability insurance accident and illness insurance and retirement savings plans.
Generous paid time off work options including vacation sick leave and holidays.
Tuition remission for employees and their eligible dependents.

Required Experience:

Manager