Event Planning Manager

Since our founding in 1924 weve cut cardiovascular disease deaths in half but there is still so much more to do. To overcome todays biggest health challenges and accelerate this progress we need passionate individuals like you. Join our movement be part of the progress and help ensure a healthier future for all. You matter and so does the impact you can make with us.

Were hiring an Event Planning Manager in Austin TX. This position will lead event planning and implementation for our Austin fundraising events.

This position is responsible for preparing all event logistics and execution while coordinating with other stakeholders on pre-event event and post-event activities for the Austin team. Along with handling all vendor relations.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful you will have access to Heart U our award-winning corporate university as well as additional training and support locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us onLinkedInInstagramFacebookX and .

As Event Planning Manager some of your responsibilities will include:

• Timeline Management: responsible for overall communication on timing and schedules for collateral and other event deadlines e.g. invitations brochures and programs. This will require the ability to negotiate with outside vendors on pricing paper print quality quantities and adhering to the approved budget. Attention to detail.
• Vendor Management: research of and negotiation with vendors to secure the most appropriate and cost-effective service. This includes acquiring several bids and reviews.
• Budget Management: track direct expenses for the fiscal year and event year across all events keeping them organized per campaign for thedirector and VP review. This includes submitting invoices in a timely manner upon approval.
• Volunteer Management: determine the amount of volunteer support for each event and create job descriptions secure volunteers and provide on-site volunteer management.
• Contractor Management: work closely with any independent contractors on all event logistics.
• Day-of-Event: On-site contact lead all aspects of all management and/or event execution including decorations set up and tear down.
• Periodic travel throughout the local designated territory.

• High School Diploma or equivalent.
• 2 years of experience in event logistics or planning with vendor relations and volunteer management experience.
• Knowledge of the principles and practices of complex meeting management.
• Excellent verbal and written business communications skills.
• Proficient in crafting marketing/event collateral preferred (Canva preferred).
• Ability to travel locally approximately 75% of the time; requires access to reliable transportation at all times on an immediate basis
• Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving
• Must have at least basic knowledge and skill/proficiency with Microsoft Office

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation Our goal is to ensure you have a competitive base salary. Thats why we regularly review the market value of jobs and make adjustments as needed.
  
  
• Performance and Recognition You are rewarded for achieving success by merit increases and incentive programs.
  
  
• Benefits We offer a wide array of benefits including medical dental vision disability and life insurance along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being we also offer an employee assistance program employee wellness program and telemedicine and medical consultation.
  
  
• Professional Development You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Associations national online university with more than 100000 resources designed to meet your needs and busy schedule.
  
  
• Work-Life Harmonization The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year which includes several days off at the end of the year.
  
  
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities or for potential future positions in the organization.

The American Heart Associations 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health by 2028 the Association will drive breakthroughs and implement proven solutions in science policy and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association American Stroke Association our mission is to be a relentless force for a world of longer healthier lives regardless of race ethnicity gender gender identity religion age language sexual orientation national origin and physical or cognitive abilities.

This position not a match with your skills Click here to see other opportunities.

In accordance with local and state laws where applicable qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities