Civic Centre Program and Events Coordinator

• Degree or Diploma in Recreational Leisure Theatre Production Event Planning or a related discipline.
• Minimum one (1) year experience in coordinating logistical demands and facility operations related to events and festivals
• Minimum one (1) year experience in delivering recreational cultural or educational programs

Assets:

• A valid Alberta Class 5 drivers license (or provincial equivalent)
• Previous experience in RAMS
• Skills required for success:
• Experience in budget monitoring and reporting
• Ability to provide leadership to staff and user groups
• Event and program development experience including execution management and review
• A team-focused individual with outstanding skills in the areas of communication (verbal written and presentation/facilitation) problem-solving organization time management conflict resolution as well as a proven track record in providing excellent customer service; exemplary interpersonal skills needed
• Highly developed interpersonal skills
• Project management skills and the ability to balance multiple competing priorities
• Ability to work independently and collaborate with a team
• Proficiency with computers and programs such as Google Workspace and Intelli
• Demonstrated ability to achieve results in the context of a respectful inclusive and service-minded style
• Alignment to our Cultural Commitments and Leadership Competencies ( a culture of equity diversity reconciliation and inclusion

Conditions of Employment:

• Hire is dependent upon a Police Information Check including Vulnerable Sector check satisfactory to the City of Edmonton
• Current Standard First Aid and CPR (Level C) certifications are required prior to employment

The City of Edmonton values applicants with a diverse range of skills experiences and competencies and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation please contact . Learn more about our benefits to 1 permanent full-time position

Hours of work:

This position requires varying hours at defined periods of the year:

• Mid October to mid April: 33.75 hours per week.
• Mid April to mid October (Summer/Peak Season): 40.0 hours per week.

The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance

Salary:

• 33.75 hours/week: $29.918 - $37.546 Hourly
• 40 hours/week: $28.274 - $35.482 Hourly33.75hrs per week.

Recruitment Consultant: DM/JR

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation

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Edmonton is looking for an energetic and experienced Civic Centre Program and Event Coordinator to join the Community Services Department. Youll play a vital role in coordinating and leading facility operations for programs and events booked by external groups in City Hall. This role is also key in planning and implementing City-led programs and events across the Civic Centre including City Hall Sir Winston Churchill Square City Hall Plaza and Centennial Plaza. If youre ready to manage multiple priorities and lead a team to create unique engaging public experiences we encourage you to apply!

The successful candidate will function as a vital member of the Civic Centre team planning leading and implementing the direct delivery of City -led programs and events. The role also involves partnering with organizations like the Edmonton Arts Council and other Arts District and Downtown Partners to coordinate programs and events.

What will you do

• Coordinate the scheduling of City-led partner-led and Arts District-led programming for Civic Centre spaces (City Hall Plaza Sir Winston Churchill Square Centennial Plaza)
• Directly control and deliver City-led programs and events including development staffing budgeting marketing implementation and evaluation
• Collaborate with arts and cultural organizations agencies and individuals to develop program and event opportunities
• Supervise and oversee program hosts duties including scheduling staffing levels and roles before during and after event delivery
• Coordinate the scheduling of programming within the public spaces of City Hall (City-led partner-led Arts District-led and Community-led)
• Act as a resource and City contact for user groups booking City Hall public space including City Hall Tours City Room bookings City Hall Display bookings and photoshoots
• Manage the scheduling booking licensing and billings of City Hall bookings
• Directly control and deliver City-led displays exhibits programs and events booked in City Hall
• Directly control the delivery of section-wide events (e.g. Summer Splash Day New Years Eve) attracted event animations (e.g. CFR Oiler Playoff programs) and Arts District Partner Events (e.g. Family Day)
• Directly supervise and oversee program hosts duties
• Coordinate facilities supplies and inventory required for programs
• Collaborate with internal and external partners who activate events in the Civic Centre and Downtown
• Recruit hire train schedule coach and evaluate Civic Centre Program and Event Hosts
• Monitor and oversee the assigned budget for programming and events
• Develop program information and support promotion through social media signage and website updates