About the Position

TDX a joint-venture partnership between TIVC and Dexis Professional Services (DPS) is implementing a program to provide the Joint Program Executive Office for Chemical Biological Radiological and Nuclear Defense (JPEO-CBRND) Joint Project Manager for CBRN Protection (JPM CBRN P)/USMC and JPM CBRN Special Operations Forces (JPM CBRN SOF) with acquisition business and information technology support services. This endeavor supports programs under the JPEO-CBRND purview and provides continuity of services with a seamless transition of existing acquisition business engineer test and logistic support services for the JPM CBRN P/JPM CBRN SOF/USAF.

Administrative Assistant (EA) IV will support the JPM CBRN SOF Joint Product Manager Deputy and senior staff and execute day-to-day senior staff administrative functions.

Responsibilities

• Directly support the Joint Product Manager for Chemical Biological Radiological and Nuclear for Special Operations Forces (JPM CBRN SOF) and Deputy (DJPM CBRN SOF) and execute day-to-day senior staff administrative functions.
• Follow DoD and organizational templates and best practices.
• Access update and maintain JPM CBRN SOF portion of the HQs Human Resources Data Base (HRDB).
• Prepare or assist with the preparation of PowerPoint and other presentations for official briefings.
• Operate video teleconferencing equipment and general audiovisual equipment and manage web conferencing connections for online meetings.
• Assist with the day-to-day administration functions of the Senior Advisors ensuring effective communications across all program areas.
• Use DoD and organizational templates and best practices.
• Manage day-to-day operations of the office by answering/screening phones; greeting visitors; managing and creating documents briefings and reports; and coordinates logistics to support conference rooms.
• Manage maintain and de-conflict calendars and schedules for Senior Advisors to include coordination with external agencies and organizations.
• Maintain the daily and leave calendars for Senior Advisors including holiday schedules and special events.
• Coordinate all inter-agency (i.e. internal and external stakeholders within Government and internationally) interaction coordinating with staff and leadership of other organizations and planning and executing internal and external meetings activities and special events and:
  • Ensure locations are properly booked for use.
  • Develop agendas.
  • Send meeting requests and notifications.
  • Ensure background documentation visuals and briefings are prepared.
  • Set up the meeting space and web- or teleconference.
  • Provide support throughout event(s).
• Draft review coordinate file format and update a variety of documents (e.g. memorandums briefings information papers presentations issue papers meeting minutes etc.).
• Monitor travel and provide Defense Travel System (DTS) support and administration as needed for Senior Advisors.
• Create travel orders using DTS coordinate travel arrangements for transportation and accommodations create travel vouchers and prepare required paperwork for OCONUS travel when needed.
• Maintain an internal personnel database and coordinate distribute and track daily inhouse taskers.
• Maintain office reference materials and maintain up-to-date personnel rosters and organization charts.
• Support classified meetings in approved conference rooms following the approved processes for conducting such meetings.
• Use the Document Staffing & Tasking System (DSTS) and ensure response due dates are met.
• Track training requirements for JPM CBRN SOF staff as required.
• Load/Assist in uploading documentation onto the SharePoint.
• Maintain the monthly strength report coordinating directly each month with the staff as required and submit it to JPEO CBRND People Operations.
• Maintain current the JPM CBRN SOF portion of the JPEO Human Relations Data Base (HRDB).
• Attend meetings or discussions either in person via telecon or using MS Teams if onsite gatherings and/or travel are restricted.

Qualifications

• Four (4) years of experience working at an executive level.
• Four (4) years of experience using Microsoft Office suite of software Outlook Teams PowerPoint Excel and Word.
• Completion of DAU Acquisitions 1010 is preferred
• Experience leveraging DoD Army and organizational templates and best practices.
• Advanced business writing skills for draft memorandums and program documentation to support data calls and review final documentation for grammar and formatting.
• Ability to communicate clearly and professionally across audiences and formats.
• Active DOD Secret clearance.