POSITION TITLE: Facilities Coordinator

PROGRAM: Shelters

REPORTS TO: Program Manager and Director

FLSA STATUS: Full-time Non-Exempt

BENEFITS: Alpha Project offers a generous benefits package including 14 paid holidays paid vacation sick leave and 100% employer-paid medical dental vision premium and group life insurance.

PAY RANGE: $24-$28 an hour commensurate with experience

Under the direct supervision of the Program Manager and Director the Facilities Coordinator will oversee day-to-day non-skilled maintenance repairs custodial services and safety of the facility and assist with transportation/driving needs. Facilities Coordinator will attend to janitorial and custodial services of a routine recurring and usual nature. The Facilities Coordinator will plan for and execute future improvement needs by scheduling appropriate outside services. They will assist with the day-to-day operations and ensure a clean comfortable and safe environment for residents employees volunteers and visitors.

ESSENTIAL FUNCTIONS

• Provide basic maintenance and repairs.
• Track and schedule outside services to maintain facilities and physical assets including preventative maintenance future planned maintenance and emergency repairs.
• Build and maintain relationships with the City and outside vendors (as approved) to support the project.
• In coordination with management and the SDHC/City of San Diego coordinate future improvements of building repairs ensuring adherence to prevailing wage.
• Maintain a clean safe and secure environment.
• Recommend and implement new safety procedures as issues arise.
• Custodial/janitorial upkeep of facility bathrooms/units hallways laundry room common spaces staff offices and kitchen.
• Ensure passageways stairways inclines ramps and porches are free of obstruction.
• Upkeep of natural wear and tear on furniture.
• Work with the Program Manager to maintain an inventory of physical assets and manage those assets.
• Maintain an adequate surplus of standard janitorial supplies including linens cleaning materials and tools.
• Create update and utilize facility-specific manuals to document the process methods equipment tools and maintenance schedules of outside services for facility management.
• Inspect equipment/appliances and notify management of concerns. Notify the Citys Environmental Services Department (ESD) through the Citys Get It Done reporting system as soon as possible to address abandoned personal property and/or biohazard materials on public property within the immediate vicinity of the Program Site.
• Transportation and pickup/delivery of supplies food equipment staff and clients.
• Communicate and adhere to program policies and procedures including the Good Neighbor Policy Alpha Projects Employee Handbook and Health/Safety Handbooks and all applicable safety regulations.

Other Duties as Assigned

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities required of the employee for this job.

Work Environment & Physical Demands

The physical demands/conditions described below represent those that must be met/tolerated by an employee to perform the essential functions of this job successfully. Reasonable accommodations may enable individuals with disabilities to perform these essential functions.

• Sitting at a desk for sometimes long and continuous periods;
• Answering or making calls on the telephone for sometimes long and continuous periods;
• Using a keyboard to research and communicate through written means for sometimes long and continuous periods;
• Looking at a computer monitor for sometimes long and continuous periods;
• Frequent standing walking reaching bending twisting lifting 50 lbs. and stooping;
• Exposure to moderate-to-loud noise levels;
• Possible contact with onsite animals/pets; and
• Potential for exposure to bodily fluids.

QUALIFICATIONS

Candidates must demonstrate the ability to follow policies and procedures established in the Companys Employee Handbook. Candidates will also contribute to a positive work environment by behaving and communicating in a manner such that they get along with all constituent groups co-workers and addition the education experience and other skills listed below represent the required knowledge skills and abilities.

EDUCATION & EXPERIENCE

• High School diploma or GED.
• Three (3) years of experience overseeing the daily operations of a facility.
• A valid drivers license.
• Clean driving record.
• Familiarity working with fast-paced residential facilities preferred.
• Experience working with vulnerable populations preferred.

CERTIFICATION

• CPR and First Aid and NARCAN certification preferred.

KEY SKILLS

• The ability to communicate in person and over the phone is required.
• Strong written and verbal communication skills are required.
• Understanding confidentiality protocols and protecting personal information is required.
• The ability to organize and prioritize projects and multiple tasks effectively and on time is required.
• Effectively problem-solve and quickly adjust to adverse circumstances required.
• Develop and maintain record-keeping systems.
• Act as liaison with outside service providers.
• The ability to work independently with minimal daily supervision required.
• Knowledge of all applicable Federal State and local laws codes regulations and departmental policies and procedures.
• Bilingual speakers of any language are encouraged to apply.
• Individuals with Peer/lived experience are encouraged to apply.

EQUIPMENT & APPLICATIONS

• Proficiency in MS Office including Word and Outlook.
• Working knowledge of all standard office equipment.

Alpha Project for the Homeless provides equal employment opportunity to all individuals regardless of their race color creed religion gender age sexual orientation national origin disability veteran status or any other characteristic protected by state federal or local law.

Required Experience:

IC