Senior Master File Maintenance Coordinator
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Job Location:
Los Angeles, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
About Latham & Watkins
Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect innovation and collaboration.
About the Role
The Senior Master File Maintenance Coordinator is an integral part of Lathams Billing team. This role will be responsible for maintaining and managing the timekeeper and client matter master billing files at the firm as well as maintaining the workflow of master billing files opening new client matters and validating Conflicts data for accuracy and completeness and following up on missing or incomplete data. This role will be located in either our Houston Austin or Global Services Office in downtown Los Angeles. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.
Responsibilities & Qualifications
Other key responsibilities include:
- Managing and maintaining the workflow of the annual rates implementation and preparing and maintaining complex schedules and analysis for the firms annual rate implementation campaign
- Performing quality assurance analysis for the firm with regards to master billing file and making recommendations for resolutions based on analysis findings
- Assisting the departments supervisor/team lead in the preparation maintenance and update of the Master File Maintenance manual training new staff tip sheets and educational tools that support Master File set-ups firm-wide
- Verifying and opening all master billing file setups including billing rates and exception rate hierarchies providing guidance to all billing staff regarding all client matter and timekeeper master set-ups and responding to all forms of inquiries from practice offices and other internal/external customers
- Maintaining timekeeper master file records including budgets Partner promotions Associate progression and secondments tracking of 5th year academy attendance Leave of Absence information and terminations validating complex rate logic for each timekeeper and coordinating new timekeeper set-ups for practice office HR Managers regarding PCN paperwork and follow-up items
- Protecting and maintaining any highly sensitive confidential privileged financial and/or proprietary information that Latham & Watkins retains
Wed love to hear from you if you:
- Possess knowledge of basic accounting principles
- Display the ability to comprehend and accurately perform mathematical functions
- Demonstrate analytical skills needed to correctly comprehend and communicate data
And have:
- A high school diploma
- A bachelors degree in accounting business administration or a related field preferably
- A minimum of three (3) years of experience in legal billing or billing analysis within a professional services organization
- Experience with an Elite Billing system preferably
Benefits & Additional Information
Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Lathams comprehensive benefit program which includes:
- Healthcare life and disability insurance
- A generous 401k plan
- At least 11 paid holidays per year and a PTO program that accrues 23 days during the first year of employment and grows with tenure
- Well-being programs (e.g. mental health services mindfulness and resiliency medical resources well-being events and more)
- Professional development programs
- Employee discounts
- Affinity groups networks and coalitions for lawyers and staff
Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including but not limited to hair texture and protective hairstyles) color religion sex age national origin sexual orientation gender identity veteran status (including veterans of the Vietnam era) gender expression marital status or any other characteristic or condition protected by applicable statute.
Latham & Watkins LLP will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO). Please click the link below to review the Ordinance.
Please click here to review your rights under U.S. employment laws.
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Pay Range
Required Experience:
Senior IC
Key Skills
- Time Management
- Microsoft Office
- Computer Skills
- Management Experience
- Microsoft Outlook
- Mechanical Knowledge
- CMMS
- OSHA
- Maintenance
- Property Management
- Supervising Experience
- Recruiting
About Company
Latham & Watkins, a global law firm, advises the businesses and institutions that power the global economy. We leverage our vast global resources to work relentlessly and efficiently to accomplish client goals.
