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• If you are NOT a current employee or student please click Apply and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.

POSITION SPECIFICS

The Child Maltreatment Solutions Network (CMSN) is seeking a highly motivated well-organized and detail-oriented administrative professional to join our team.

CMSN ()a unit of the Social Science Research Institute (SSRI)is an interdisciplinary network of faculty dedicated to identifying the causes of child maltreatment and developing evidence-based approaches to promote prevention detection and treatment. The CMSNs mission is to advance child protection and well-being through research education and community engagement.

In addition to its core mission CMSN oversees the Child Maltreatment and Advocacy Studies (CMAS) academic minor and serves as the Universitys coordinating entity for disseminating communication raising public awareness engaging students and supporting service initiatives related to child protection and well-being.

The individual selected for this position will serve as an Administrative Assistant for the CMSN interacting regularly with the CMSN Director and Executive Committee internal college and university leadership offices network faculty situated across multiple university colleges and departments and network staff as well as other external constituents and stakeholders.

Responsibilities: The responsibilities will include but are not limited to the following:

• Assisting with maintaining director and network calendars and scheduling network-related meetings
• Coordinating and attending network-related meetings record and distribute meeting minutes
• Assisting CMSN leadership in fiscal administrative activities (e.g. purchasing reimbursement)
• Supporting network leadership in management of the CMAS academic minor (e.g. coordinate CMAS course scheduling room assignment SEEQ assessment register students for capstone credits support education committee scheduling and recording of minutes confirm graduation listing monitor program outcomes and prepare periodic reports distribute recruitment information)
• Assisting with planning and executing conference and awareness events or other special events (e.g. securing location and event logistics coordinating speaker travel and honoraria managing participant registration)
• Supporting CMSN leadership in annual reporting requirements including requesting and compiling necessary data and drafting report documentation
• Compiling and organizing data agendas and other meeting materials for network advisory board and committees
• Coordinating travel and related logistics assemble travel expenses and receipts and enter travel reimbursement into the SAPConcur
• Supervising CMSN workstudy and/or student interns in supporting CMSN activities or communication and outreach efforts
• Other duties as assigned.

Preferred Skills:

Experience in Microsoft Office programs SAPConcur (Travel and Expense Reimbursement System) SIMBA (Financial System) LionPath (Student Portal) 25Live (Room Reservation System) digital communications platforms (e.g. MailChimp) and Zoom is preferred.

Additional Required Competencies:

• Excellent critical thinking and interpersonal skills as well as strong written and oral communication skills.
• Team orientation and willingness to collaborate with staff and faculty across all unitsis essential as are a strong capacity for customer service conscientious attention to detail excellent organization and time management abilities to proactively multi-task in a fast-paced environment.
• Consistent high quality and thoroughness of work is crucial. A proven track record of exercising discretion and independent excellent judgment and initiative while managing confidential information is vital.
• Excellent computer skills including proficiency in all Microsoft Office applications and the ability to learn new software applications are essential.

MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn States salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .

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