Executive Administrative Assistant to Provost
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Job Location:
Delaware, OH - USA
Monthly Salary:
USD 368 - 3530
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Ohio Wesleyan University a selective private undergraduate liberal arts residential institution founded in 1842 and located just 20 miles north of Columbus is seeking candidates for the position of Executive Administrative Assistant to the Provost. This is a salaried full-time position with benefits.
The Executive Administrative Assistant to the Provost at Ohio Wesleyan University serves as the operational backbone of Academic Affairs the hub that keeps our academic mission moving forward. This isnt just administrative support; its strategic partnership. Youll be the trusted partner to the Provost managing everything from Board of Trustees materials to faculty evaluation processes from major university events to confidential personnel matters.
This position offers the rare opportunity to see the inner workings of higher education leadership while making a tangible impact on faculty students and the broader university community.
Who You Are:
Youre a dynamic detail-oriented professional who thrives in fast-paced academic environments where no two days are alike moving effortlessly from budget reconciliation to event planning to confidential personnel matters. As an organizational wizard you anticipate needs before they arise communicate with polish whether crafting correspondence for trustees or greeting a nervous first-year student and treat confidentiality as your default setting. Youre tech-savvy deadline-driven diplomatic and above all passionate about higher education and the transformative power of a liberal arts experience.
What Youll Do:
Be the Face of Academic Affairs(30%)
Youll serve as the welcoming professional first point of contact for our office exercising sound judgment to handle routine matters independently and expertly triaging complex issues to the right people. Youll manage the Provosts calendar like a chess master anticipating needs and ensuring every meeting event and deadline aligns seamlessly.
Support Faculty Excellence(20%)
Partner with the Associate Provost to manage the administrative machinery of faculty evaluation and committee processes. Youll keep faculty on track with deadlines ensure policy compliance and handle sensitive personnel matters with absolute discretion.
Orchestrate Memorable Events(20%)
Lead planning teams for Convocation and Commencement two of the universitys most significant annual celebrations. Coordinate hospitality for award ceremonies student recognitions and Provost-hosted events that bring our community together.
Manage Financial Operations(15%)
Partner with the Associate Provost to manage budgets process purchases through the e-procurement system reconcile P-card transactions track expenses against projections and handle travel reimbursements ensuring every dollar is accounted for and well spent.
Mentor Student Workers(10%)
Hire train and supervise student employees giving them valuable workplace experience while building a team that supports office operations.
Connect with University Leadership(5%)
Prepare compelling presentations and materials for Board of Trustees meetings. Schedule regular calls and meetings between the Provost and board members serving as a liaison to the universitys highest governing body.
Factors Contributing to Success
Minimum Qualifications
- Associates degree or equivalent combination of education and relevant experience
- Minimum 5 years of progressively responsible administrative support experience
- Proficiency in Google Workspace and/or Microsoft Office Suite
- Experience with virtual meeting platforms (Zoom Teams etc.)
- Proven budget management and financial transaction processing skills
- Exceptional discretion with confidential faculty personnel and strategic planning matters
- Superior written and verbal communication abilities
- Demonstrated success in event planning and project coordination
- Ability to work independently with excellent judgment
- Experience interacting diplomatically with diverse constituencies including trustees donors alumni faculty students and community partners
Preferred Qualifications
- Bachelors degree in business administration higher education communications or related field
- E-procurement system experience
- Student employee supervision experience
- Experience preparing materials for boards of trustees or similar governing bodies
- Familiarity with higher education information systems (student information systems learning management systems etc.)
- Track record of process improvement and systems optimization
How to Apply
Ready to make your mark in higher education Join us in shaping the future of Academic Affairs at Ohio Wesleyan University.
Application Deadline:Applications will be reviewed on a rolling basis beginning November 12. For full consideration submit materials by November 21.
To Apply Submit:
- Cover letter addressing your specific qualifications and interest in higher education administration
- Resume highlighting relevant administrative and event management experience
- Three professional references with contact information
Apply online at: Job Openings
Questions:Contact Dale Brugh at or
Anticipated Start Date:First or second week of December.
NOTE: Employment sponsorship is not available for this position. Applicants must be currently authorized to work in the United States
Why Ohio Wesleyan
Ohio Wesleyan University offers a rewarding place to work! We are a community that values curiosity inclusive excellence and transformational education. At Ohio Wesleyan you can work alongside dedicated faculty and staff who are passionate about student success. You will experience the unique culture of a liberal arts college where ideas matter relationships are real and your contributions are visible and valued.
To discover why this should be your next work home visit our website. Learn more about our benefits at Discover our Benefits.As an equal opportunity institution OWU has a commitment to equity and inclusion. We do not discriminate on any basis including: race religion color culture national origin sex and/or sexual orientation gender gender identity and/or expression age marital status veteran status disability status economic barriers or any other legally protected factor.
This position is primarily on-campus with regular in-person presence required for events meetings and daily operations. Limited remote work flexibility may be available during non-event periods subject to operational needs and supervisor approval. Some work will be required in evenings and on weekends for special events.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
Recognized in "Colleges That Change Lives," Ohio Wesleyan was founded in 1842 with a commitment to liberal arts education, diversity, and service. Students come from across the US and more than 25 countries. Every student has guaranteed opportunities for mentored research, travel, and ... View more
