Admissions Coordinator

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Job Posting Date:

Application Deadline:

Salary Information:

Department:

Job Description:

Enrollment Services at Madison College is seeking an Admissions Coordinator to join the team. This position is responsible for monitoring waitlists optimizing admissions business processes and resolving issues to ensure timely and consistent waitlist management. Success in this role requires sound judgment accurate recordkeeping and collaboration across departments to maintain equitable and student-centered practices.

The Admissions Coordinator plays a vital role in advancing institutional goals by supporting equitable access accurate enrollment and student completion. This position helps ensure that students experience a clear transparent and supportive admissions pathway as they pursue their academic goals.

This is a full time 52-week position with standard business hours of Monday through Friday 8:00am 4:30pm with flexibility to adjust working hours between core hours of 7:00am - 6:00pm with supervisor approval. Work is primarily performed on-site at the Truax Campus with the potential for a hybrid work schedule (up to two days remote per week) after successful completion of a three-month training period. Remote work options are subject to change per Madison College policy.

Madison College offers an excellent benefits package including vacation holidays health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS).

Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the communities we serve address challenges and develop innovative solutions. Come be part of our great team!

This position will be open until filled with a first review date of November 24 2025 at 11:59pm. After this date the recruitment may close without further notice. Interviews will begin within a week of the first review date.

Required Documents (2):

• Resume
• Cover Letter

Failure to include these documents with your application submission will render your application ineligible.

Accountabilities:

• Monitors and manages student progression on program waiting lists by analyzing historical trends and real-time enrollment data to forecast wait times inform planning and ensure timely equitable student movement amid changing capacities and readiness levels.
• Collaborate with Advisors Program Directors and onboarding staff to align waiting list processes with diverse program structures and evolving needs adapting workflows and communications to maintain consistency and fairness across student populations.
• Coordinates with the Communications Team to deliver timely accurate and program-specific messaging related to waiting list status and next steps managing student inquiries and ensuring questions are addressed or appropriately referred.
• Oversee the accuracy and integrity of student records across enterprise systems (SIS imaging CRM) by identifying and resolving data issues and ensuring alignment with institutional reporting and compliance standards.
• Develops and maintains comprehensive business process documentation for admissions operations ensuring procedures reflect current practices regulatory requirements and institutional goals.
• Designs and delivers training programs for Enrollment Services and other college staff to promote knowledge transfer consistency and operational readiness in complex admissions processes.
• Contributes to an inclusive equitable and supportive environment where everyone at the institution feels valued respected and empowered to reach their full potential.
• Adheres to college policies directives and work rules while maintaining a commitment to the colleges mission vision and values.
• Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.

Knowledge Skills & Abilities

• Knowledge of admissions policies eligibility criteria and enrollment practices.
• Knowledge of student information systems data standards and educational information privacy regulations.
• Ability to demonstrate organizational skills precision and keen attention to detail.
• Ability to reconcile data derived from different sources and critically analyze complex departmental operations and policies
• Skill in documenting business processes and creating user-friendly reference materials.
• Ability to manage multiple processes meet deadlines and maintain accuracy in a fast-paced environment.
• Skill in engaging positively with all populations and communities contributing to a safe and inclusive learning and work environment.
• Skill in effectively and respectfully communicating with others.

Minimum Requirements:

• Associate degree or equivalent additional work experience
• 1-3 years of relevant working experience

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you are experiencing application issues please contact us at the Talent Acquisition email or HR hotline .

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Madison Area Technical College does not discriminate on the basis of race color national origin sex disability or age in employment admissions or its programs or activities. Madison College offers degrees diplomas apprenticeships and certificates in Architecture & Engineering; Arts Design & Humanities; Business; Construction Manufacturing & Maintenance; Culinary Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law Protective & Human Services; Science Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at or Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the colleges nondiscrimination policies: Lisa Muchka Director Civil Rights and Compliance 1701 Wright Street Madison WI 53704 (608) 246.5221