Administrative Assistant
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Job Location:
Alexandria, VA - USA
Monthly Salary:
Not Disclosed
Posted on:
20 days ago
Vacancies:
1 Vacancy
Department:
Job Summary
McChrystal Group is an elite advisory services and leadership development firm composed of a diverse mix of professionals from the military academic business and intelligence sectors who specialize in preparing clients for success in a complex environment by transforming organizations into cohesive adaptable teams of teams.
The Administrative Assistant to the Managing Partner and other members of the leadership team provides high-level administrative and operational support in a dynamic consulting environment. This role manages complex calendars coordinates meetings and travel and serves as a trusted liaison ensuring priorities are met and communication flows efficiently across teams and clients. The Assistant exercises sound judgment and discretion in handling sensitive information proactively anticipates Partner needs and streamlines processes to enhance productivity. Responsibilities include managing correspondence preparing materials and reports supporting relationship-building initiatives and ensuring timely and accurate expense and time reporting.
Key Competencies
Operational Excellence: Executes complex administrative tasks with accuracy timeliness and professionalism. Anticipates needs manages multiple priorities and continuously improves processes to enhance efficiency and service quality.
Communication & Influence: Communicates clearly confidently and with discretion across all levels of the firm. Tailors messages to different audiences represents Partners effectively and ensures clarity and transparency in all interactions.
Problem Solving & Initiative:Demonstrates sound judgment and proactive thinking in resolving issues and improving workflows. Identifies opportunities for efficiency and implements practical sustainable solutions.
Relationship Management & Collaboration: Builds strong trust-based relationships with Partners colleagues and external stakeholders. Balances competing priorities diplomatically and fosters collaboration and alignment across teams.
Business & Cultural Alignment: Understands how administrative support drives firm success. Acts with integrity discretion and a client-first mindset embodying firm values and contributing to a positive high-performance culture.
General Responsibilities
- Email and Calendar Management Maintains multiple Partner calendars and email accounts while exercising discretion and evaluating needs.
- Schedules and coordinates meetings calls and events with internal and external parties making all required arrangements.
- Communicates and resolves scheduling conflicts that might arise. Keeps a strategic eye on what meetings are necessary for each Partner to attend and coordinates coverage and updates if Partner is unavailable.
- Tracks key events for Partner teams including deadlines and captures outcomes and next steps to facilitate follow through.
- Drafts reviews and sends email communications on behalf of Partners.
- Prioritizes emails and responds when necessary.
- Builds a streamlined process for daily prioritization communication and execution within the partners.
- Travel Coordination Coordinates travel logistics and manages travel itineraries for multiple Partners ensuring proper preparation and maximization of their time.
- Reserves flights accommodations rental cars.
- Coordinates drivers and other support staff to ensure smooth operation of the trip.
- Processes all travel expenses and reimbursements for Partners.
- Reporting Develops and logs accurate time and expense reporting for Partners through the ERP system in support of timely submission.
- Systems & ProcessesLeverages technology and continuously identified opportunities to improve administrative workflows and communication efficiency.
- Communication Effectively communicates verbally and in writing with individuals internally and externally in a professional manner.
- Keeps Partners advised of time-sensitive and priority issues ensuring appropriate follow-up.
- Prepares and edits correspondence communications presentations and other documents as needed.
- Supports Partners in relationship building initiatives with key targets.
- Coordinates internal team and client meetings including planning and scheduling identification of best way to join different groups and manage all associated communications.
Requirements
- Education: Associate degree required; undergraduate degree preferred
- Experience: Two or more years of administrative or hospitality experience required
- Skills: Proven proficiency inMicrosoft Word Excel PowerPoint and Outlook Strong written and verbal communication skills
- Abilities: Strong technical capabilities excellent follow through ability to balance and adapt to multiple shifting priorities ability to take initiative and complete tasks independently ability to engage employees and clients by creating moments that leave a lasting impression on every person
Working Conditions
- The work environment requires the ability to stand and sit for long periods of time.
- Needs to be able to work evenings weekends holidays and overtime as necessary.
- Required ability to travel independently via car train plane or other methods to MGHQ or client site.
$60000 - $90000 a year
McChrystal Group helps organizations drive the results that matter by unleashing the power of your teams. Thats why weve been helping organizations get their teams working better smarter and faster forover a in combat and proven across industries we use ourTeam of Teamsframework tohelp organizations get the most out of their teams turning theminto powerful engines of meaningful -DNI
McChrystal Group is proud to be an Equal Opportunity Employer. Our goal is to embody and embrace a diverse workforce that is representative at all levels of the customers we serve. We are committed to cultivating an environment of mutual respect and all employment is decided on the basis of qualifications merit and business need. We seek to recruit develop and retain the most talented people from a diverse candidate pool and encourage applications of all backgrounds without regard to race religion color sex gender identity sexual orientation age non-disqualifying physical disability national origin veteran status or any other basis covered by appropriate law.
If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or need an alternative method for applying you may contactemailprotectedfor assistance.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
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About Company
Forged in combat and proven across industries, use our Team of Teams® Framework to transform how your people, processes, and technology work together so you can optimize the organization on your terms.
