Personal Assistant Law Firm

Luxembourg - Luxembourg

Monthly Salary: Not Disclosed

Posted on: 01-11-2025

Vacancies: 1 Vacancy

Job Summary

Why apply

You will be working in a international law firm active in more than 40 countries around the world.

Recognized as the most professional firm in its sector you will develop your technical knowledge innovative solutions and become an expert in your field.

You will be part of a group that values teamwork culture inclusion and diversity.

About the offer

Permanent contract

Location : Luxembourg

Top 3 Key competencies :

Previous secretarial experience in a fast pace corporate environment
Fluent in French and English
Timesheet management

About our client

Sector : Global law firm

Values : Inclusion Collaboration Innovation Excellence

Employees : Worldwide 5000 Luxembourg 60

Your missions

We are looking for a highly organized and proactive Personal Assistant to support a Partner in a law firm. This role requires exceptional multitasking skills discretion and the ability to manage business-critical priorities in a fast-paced professional environment.

As Personal Assistant you will :

Manage and prioritize the Partners inbox daily dispatching emails and following up on key matters.

Coordinate and monitor the Partners schedule to ensure all deadlines and commitments are met.

Support the Partner on confidential files and business-critical client matters.

Take proactive initiatives to facilitate the Partners daily activities and overall efficiency.

Organize national and international business trips including logistics itineraries and expense reports.

Prepare and regularly submit timesheets.

Schedule and prepare meetings conference calls and internal/external events across multiple time zones.

Ensure proper document management from client file opening to closure and maintain rigorous archiving systems.

Keep the CRM database up to date with high accuracy.

Your ideal profile

Proven experience as a personal assistant in a fast-paced corporate environment. A legal environment is an asset.
Excellent experience with Microsoft office software packages
Strong Communication (verbal written incl. reporting) - advanced presentation skills in PowerPoint / Excel/ Word - with experience in pulling together business management quality decks
Able to communicate fluently in French with a high level of written and spoken business English. German is an asset
Highly structured and organized
Able to demonstrate initiative and energetic but committed approach to the work
Able to work as part of a team and able to work calmly under pressure
Problem solving ability

A candidate experience with Source Up its

Carry out a skills assessment (soft skills and technical skills) in order to better define your professional project
Access to your test results to guide you to your best career choices
Interview coaching session before the client meeting
Consistent and fair recruitment process with respect transparency and trust

Why apply You will be working in a international law firm active in more than 40 countries around the world. Recognized as the most professional firm in its sector you will develop your technical knowledge innovative solutions and become an expert in your field. You will be part of a group that va...