Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
01-11-2025
Vacancies:
1 Vacancy
Job Summary
Please reference the schedule and minimum qualifications listed below before applying.
If you need assistance with filling out our application form or during any phase of the application interview or employment process please notify our Human Resources Team at option 1 or email and every reasonable effort will be made to accommodate your needs in a timely manner.
Job Summary
Provides assistance and administrative support to the Senior Vice President Team and Personal Manager; to manages the efficient operations of the Senior Vice President offices and assists with special projects as requested while maintaining a high level of confidentiality.Job Description
LOCATION
Mountain America Center - In Office:
9800 S Monroe St
Sandy UT 84070
SCHEDULE
Full Time
To be effective an individual must be able to perform each job duty successfully.
- Ensures that support services to the Senior Vice Presidents and Personal Manager are accomplished in a timely confidential/secure and professional manner.
- Assists the Senior Vice President Team with scheduling and coordination of meetings including room reservation Outlook appointments agendas room and A/V preparation and ordering of food as applicable.
- Attends and records minutes of various department and committee meetings as requested. Distributes and properly archives completed minutes in a timely manner.
- Schedules annual visits to all branches with Branch Admin SVP COO CEO and Branch Managers. Sends reminders and sets up hotel reservations when applicable.
- Assists with travel arrangements and conference registrations including setting up rental car reservations after finding the best price option. Maintains an updated travel profile on each SVP.
- Attends and take minutes for two West Jordan Governmental meetings. Distributes and properly archives completed minutes in a timely manner.
- Provides assistance with miscellaneous reports as requested and distributes reports. Creates and coordinates power point presentations for group events. Proofreads these and other documents for accuracy.
- Assists with employee advocacy fund and other governmental affairs tasks as needed.
- Completes the monthly corporate Visa reconciliation for the SVPs and submits to Accounting on or before the due date. Ensures their corporate Visa cards are renewed timely. Reconciles Hampton Inn and Huddart Floral accounts.
- Assists SVPs in recognition of staff life events by ordering flowers birthday cards catering etc.
- Performs other duties as assigned.
KNOWLEDGE SKILLS and ABILITIES
The requirements listed are representative of the knowledge skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Experience
Three to five years of similar or related experience.
Education
Equivalent to a two-year college degree or completion of a specialized course of study at a business or trade school.
Licenses Certificates Registrations
Current drivers license valid in Utah.
Computer/Office Equipment Skills
Advanced skills with Microsoft Office Suite including Outlook Word PowerPoint Excel and Adobe Acrobat Professional.
Managerial Responsibility
Have no supervisory/managerial responsibilities
Other Skills and Abilities
Excellent presentation listening interpersonal written and oral communication skills.
An understanding of communication principles organizational development models business and managerial practices.
PHYSICAL ABILITIES / WORKING CONDITIONS
Physical Demands
Ability to sit talk and hear consistently
Ability to stand walk and use hands to handle or reach occasionally
Ability to use computer and keyboard calculator supply cart copy machine and shredder.
Ability to occassionally drive in all weather conditions
Vision Requirements
Close vision (clear vision at 20 inches or less)
Distance vision (clear vision at 20 feet or more)
Weight Lifted or Force Exerted
Ability to lift up to 10 pounds occasionally
Environmental
There are no unusual environmental factors (such as a typical office)
Occasional driving
Noise Environment
Moderate noise (business office with computers and printers light traffic)
***This Job is not eligible to be performed in Colorado or Connecticut either remotely or in-person.***
#LI-KS1
Mountain America Credit Union is an EEO/AA/ADA/Veterans employer.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
