Facilities Specialist
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Provide building and office management services for economy of operation and maximum usage of facilities and equipment. Work with external vendors to develop and implement facilities plans. Review vendor contracts onsite vendor performance timely work order completion and construction related activities. Participate in collaborative space planning efforts with internal resources and user groups. Prepare and monitor annual property budget and other related
Responsibilities
As a member of our Real Estate and Facilities team you will assist the building or office manager in all aspects of daily operations. This may include managing Oracles office space and equipment. Ensure adherence to company guidelines processes and building and safety codes. Obtain review and estimate design costs including equipment installation labor materials and preparation. Prepare annual budget. Conduct benchmarking.
- Validation of monthly from partner IFM ensuring accuracy in management fees payroll and platform charges.
- Tracking of miscellaneous billing items (e.g. travel costs and reimbursements) to ensure actuals are within approved budgets and to provide accurate reporting.
- Weekly approval of non-budgeted items after validating that baseline items are correctly excluded.
- Monthly financial reporting reviews including forecast vs. actuals PO billing reports accruals and savings initiatives tracking.
- Review and maintenance of the Oracle Responsibility Matrix (ORM) to ensure accuracy in square footage and scope changes.
- Scope change control and impact tracking on billing and purchase orders.
- Review of financial analyses in business cases
- Consolidation of employee ideas for workspace enhancement and provided additional descriptions with steps for implementation.
- Update the Headcount Trending report template
- Review of ORM by checking JAPAC BI Dashboard against the FUSF and Change Log Template.
- Comparing staffing list details against the Oracle Connections directory.
#LI-DNI
Qualifications
Career Level - IC1
Required Experience:
IC
Key Skills
- Employee Evaluation
- Facilities Maintenance
- Maximo
- Facilities Management
- HVAC
- Mechanical Knowledge
- CMMS
- Maintenance Management
- OSHA
- Maintenance
- Cordova
- Supervising Experience
About Company
As a world leader in cloud solutions, Oracle uses tomorrow’s technology to tackle today’s challenges. We’ve partnered with industry-leaders in almost every sector—and continue to thrive after 40+ years of change by operating with integrity. We know that true innovation starts when eve ... View more
