Office Manager – Rail & Transit program
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Job Location:
Mississauga - Canada
Monthly Salary:
Not Disclosed
Posted on:
16 days ago
Vacancies:
1 Vacancy
Job Summary
AECOM Mississauga is hiring an Office Manager. The SRS Office Support Coordinator serves as the on-site point of contact for day-to-day office operations and administrative coordination for the SRS delivery team. Acting in the capacity of an Office Manager this role supports a professional efficient and collaborative work environment by managing office logistics administrative services and coordination between Delivery Partner and Metrolinx teams. This position is essential to ensuring that the office continues to run smoothly and that staff have the tools information and support needed to perform effectively.
Responsibilities:
Office Management & Daily Operations
Oversee daily office operations including supplies equipment access and workspace maintenance.
Serve as primary liaison for building management IT and facilities teams on operational matters.
Manage shared spaces (meeting rooms common areas) to support efficient use and a professional environment.
Track and resolve day-to-day office issues escalating facility or equipment needs when required.
Administrative & Team Support
Coordinate scheduling meeting logistics and preparation of materials for internal and external engagements.
Support documentation and communication processes including distribution of updates and notices to the SRS team.
Assist in organizing workshops events and team meetings to promote collaboration and alignment.
Onboarding & Resource Coordination
Manage onboarding logistics for new team members including workspace setup access and orientation to office procedures.
Maintain and update staff seating plans distribution lists and contact directories for the SRS office.
Continuous Improvement & Tracking
Maintain logs and trackers for office operations equipment and service requests to ensure accountability and efficiency.
Identify and implement opportunities to enhance workplace organization communication and employee experience.
Provide summary updates on office utilization needs and improvement actions to the Business Support Lead.
Qualifications :
Minimum Requirements
Diploma or certificate in Office Administration Business Operations or Facilities Coordination.
Minimum 2 years of office management or administrative experience in a corporate or project-based setting.
Preferred Qualifications:
Ideally 4 years office management or administrative experience in a corporate or project-based setting.
Strong interpersonal organizational and multitasking skills with attention to detail.
Proficient in Microsoft Office SharePoint and collaboration tools (Teams Planner etc.).
Measures of Success
Smooth efficient daily operation of the SRS office environment.
Positive feedback from staff on responsiveness and support quality.
High standard of organization cleanliness and professionalism in the workspace.
Effective communication and collaboration across the SRS and Business Support teams.
Demonstrated improvement in efficiency and coordination of administrative and operational functions.
Additional Information :
Sponsorship for Canadian employment authorization is not available for this position
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan.
AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at .
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Project Management Methodology
- Project / Program Management
- Program Management
- Management Experience
- Microsoft Powerpoint
- Project Management
- Microsoft Project
- Budgeting
- DoD Experience
- Leadership Experience
- Supervising Experience
- Contracts
About Company
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients ... View more
