Manager, Utility Accounts Payable

POSITION: Manager Utility Accounts Payable (Full Time Exempt)

REPORTS TO: Director Utility Operations

COMPENSATION: Pursuant to Colorado regulations if this job is performed in Colorado the salary range is $95000-$111000. âEligible to participate in the company benefits plan. We offer health vision dental and pet insurance. We offer a 401(k) retirement plan student loan assistance licensing and continuing education reimbursement and parental leave.

SUMMARY The Manager Utility Accounts Payable (Manager) is responsible for the management and oversight of the utility accounts payable process for all communities on the utility billing platform ClearCharge. The Manager will be required to coordinate with internal and external parties to ensure successful and timely payments of all utility bills. To successfully manage these responsibilities the Manager must have technical expertise in all facets of utility invoice processing and have a strong working knowledge of utility management operations and processes. Furthermore the Manager must have strong communication and leadership skills to effectively coordinate with internal stakeholders utility providers and others involved in the process.

RESPONSIBILITIES (Including but not limited to)

• Successfully managing the daily weekly and monthly accounts payable processes within Cardinal Group utility billing service ClearCharge.
• Overseeing and managing the end-to-end accounts payable process ensuring timely vendor payments
• Direct oversight of outsourced accounting team that provides support for ClearCharge AP processes
• Establish new accounts in various utility portals or property management systems
• Management of the payment approval queue in coordination with the property accounting and treasury functions at Cardinal Group.
• Management of the funding process native to ClearCharge including reconciling accounts receivable and accounts payable on regular basis.
• Reconcile bank account statements and credit card statements.
• Management of the exporting and importing of utility invoices ensuring data accuracy and data integrity in the various systems used by Clear Charge.
• Management of the tasks assigned to other participants in the accounts payable process including as needed training of those participants on new tasks.
• Assist with establishing and documenting SOPs workflows training and success metrics necessary to operate Cardinal Groups utility billing platform at scale.
• Downloading and uploading various utility invoices auditing as needed for exceptions.
• Collaborating with third parties to ensure all data is received audited and uploaded appropriately into Cardinal Groups utility billing platform.
• Assisting with electronic payments to utility providers.
• Other tasks as assigned by the Director.

QUALIFICATIONS

• Bachelors degree preferred.
• 5-7 years experience in accounts payable or treasury functions.
• YARDI Entrata RealPage experience required.
• Excellent leadership skills and the ability to manage the full utility platform.
• Strong knowledge of the real estate and property management industry especially with regards to utility expense management.
• Strong working knowledge of property management accounting software including the ability to set up new communities and accommodate client requests.
• Strong working knowledge of Microsoft Word Excel and Google Suite.
• Ability to read analyze articulate and compile utility data reports.
• Excellent interpersonal skills and willingness to assist with additional tasks including improving the companys utility billing and management platforms.
• Excellent time management and business correspondence skills.
• Ability to work as a team player and respect those you work with.
• Ability to embrace change and new ideas.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those a Team Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Incumbents work in an office environment. This role routinely uses standard office equipment such as computers phones photocopiers and filing cabinets.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the Team Member is regularly required to use hands to finger type handle or feel and talk or hear. The Team Member is frequently required to stand; walk; reach with hands and arms and stoop or squat. The Team Member is often required to sit. The Team Member must be able to push pull lift carry or maneuver office products and supplies of up to twenty (20) pounds. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and ability to adjust focus.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their Team Leader.

Required Experience:

Manager