Administrative Officer 2 (PCN 20-5822)

This role provides administrative support for the Division of Institutions assisting the Director and Deputy Directors. Key duties include budget analysis handling personnel and procurement issues presenting information for the Director and supervising one Administrative Assistant 2. It also involves leading 13 field Administrative Officers to ensure consistent operations across all institutions.

The Division of Institutions serves Alaskas diverse population and promotes public safety by providing secure confinement access to reformative programs and offender management planning that promotes successful community reentry.

By joining the Directors Office within the Division of Institutions you will become an integral member of a team of dedicated professionals. Our primary mission is to ensure the safety of all Alaskans and we take this responsibility very seriously.

Our team wholeheartedly embraces the core values of integrity accountability and continuous improvement. We are passionate about our work and take great pride in contributing to the Departments success. Your involvement will be crucial in helping us uphold these values and make a positive impact on the community.

Our office is located in the Robert B. Atwood Building in Anchorage a prime location that provides ample parking facilities and comes with unique perks. One of the highlights is that its just a short walk away from the vibrant Downtown area making it convenient to enjoy the local amenities.

We take immense pride in fostering a collaborative and customer service-oriented work environment. Our team is a close-knit group that genuinely values everyones contributions. We believe that a positive and supportive atmosphere is key to our success.

This position will involve daily interactions with a diverse array of individuals including institutional managers directors central office staff and officials from various state departments. Moreover you will have the opportunity to collaborate with executives from both within the DOC and other agencies. Its a dynamic role that promises both challenges and rewards allowing you to make a significant impact.

To be successful in the position the successful candidate will need the following core competencies:

• Administration and Management: Knowledge of planning coordination and execution of business functions resource allocation and production.
• Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing justifying reporting on and executing the budget; and the relationships among program budget accounting and reporting systems.
• Communications Security Management: Knowledge of the principles policies and procedures involved in ensuring the security of communications services and data and in maintaining the communications environment on which it resides.
• Customer Service: Works with clients and customers (including the general public individuals who work in the agency other agencies or organizations outside the Government) to assess their needs provide information or assistance resolve their problems or satisfy their expectations.
• Teamwork: Encourages and facilitates cooperation pride trust and group identity; fosters commitment and team spirit; works with others to achieve goals.

Competency Based Minimum Qualifications Instructions

This job class uses competency based minimum qualifications. Please ensure your application(through work history volunteer experience (duties summary) training education licenses certifications etc.) supports how you have gained the knowledge skills abilities and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge skills abilities (KSAs) tasks and behaviors used to describe the competency. They typically list expectations as opposed to specific tasks and are to be used only as parameters and guidelines. A competencys description is not intended to exclusively define every KSA task and behavior needed to successfully meet the competency but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

• Administration and Management: Knowledge of planning coordination and execution of business functions resource allocation and production.
• Analytical Thinking/Problem Solving: uses a logical systematic sequential approach to address problems or opportunities or manage a situation by drawing on ones knowledge and experience base and calling on other references and resources as necessary.
• Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing justifying reporting on and executing the budget; and the relationships among program budget accounting and reporting systems.
• Financial Management: Prepares justifies and/or administers the budget for program areas; plans administers and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
• Organizational Awareness: Knows the organizations mission and functions and how its social political and technological systems work and operates effectively within them; this includes the programs policies procedures rules and regulations of the organization.

EDUCATION

If post-secondary education is required to meet the minimum qualifications you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview at the discretion of the hiring manager.

LEGAL EMPLOYMENT

The States online recruitment system Workplace Alaska requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

If using work experience not already documented in your application also provide the employers name job title employment dates and whether full or part-time. Applications will be reviewed to determine if the responses are supported and if minimum qualifications are clearly met. If they are not the applicant may not advance to the recruitment interview and selection phase.

Note:Attaching a resume is not an alternative to filling out the application in its entirety. Noting see resume or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

The Department of Corrections follows and maintains federal and state requirements standards including but not limited to Prison Rape Elimination Act (PREA) standards which apply to all public and private institutions that house adult or juvenile offenders. PREA standards preclude the department from hiring or promoting anyone who has engaged in or been convicted of any conduct which would violate PREA standards related to sexual assault including:

• Sexual abuse in a prison jail lockup community confinement facility juvenile facility or other institutions.
• Convicted of engaging or attempting to engage in sexual activity in the community facilitated by force overt or implied threats of force or coercion or if the victim did not consent or was unable to consent or refuse; or
• Has been civilly or administratively adjudicated to have engaged in the activity described above.

Please be aware this position requires the use of the Alaska Public Safety Information Network (APSIN)/Alaska Corrections Offender Management System (ACOMS). A security clearance issued by the Department of Public Safety (DPS) is necessary to use APSIN/ACOMS. DPS will deny security clearance for any applicant who has beenconvicted of a felony or misdemeanor in this state or another jurisdiction or who may be a fugitive from justice. Additionally security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application for security clearance.

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call 1- or 465-4095 in Juneau or (TTY) or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal-opportunity employer.

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll-free) or if you are in the Juneau area. Requests for information may also be emailed to

For applicant password assistance please visit: Information

Sidney Wood / Sandra Martinson