Executive Assistant (4600-40)
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Job Location:
Cincinnati, OH - USA
Monthly Salary:
Not Disclosed
Posted on:
01-11-2025
Vacancies:
1 Vacancy
Job Summary
Executive Assistant (4600-40)
Deadline to Apply: November 13 2025
Work Location:
Judges Office
800 Broadway
Cincinnati Ohio 45202
Work Hours:40 Hours/Week
Starting Salary:$28.00 per hour
Highly Competitive EmployeeBenefits Packageand Generous Paid Time Off
NOTE: Applicants for positions with Hamilton County Juvenile Court are subject to background screening in accordance with the document Offenses that May Disqualify Candidates for Employment. Convictions from this list may disqualify a candidate for employment with Hamilton County Juvenile Court.
Hamilton County Juvenile Court is an Equal Opportunity Employer. A copy of the Equal Employment Opportunity Plan Short Form is available to any person upon request. Please contact the Human Resources Department at .
Hamilton County Juvenile Court is committed to providing a Diverse Equity and Inclusive work environment.
Requirements (Education Experience Licensure Certification):
- High school diploma or GED and 1 year of work related experience.
- Knowledge of Groupwise and Microsoft Office software i.e. Word Excel and PowerPoint.
Preferred Qualifications:
- Associates degree and 1 to 3 years of work related experience including 2 years of Juvenile Court work experience.
Special Working Conditions and/or Hazards:
- Employees work indoors and are protected from weather conditions or contaminants but not necessarily occasional temperature changes.
Job Duties:
- Provides administrative support to the Chief Magistrate and Magistrates Department; performs a varietyof administrative support functions to ensure efficient operation of department; maintains information of a confidential or sensitive nature; performs complex and routine administrativeand secretarial duties (i.e. maintains calendars schedules meetings arranges conferencetravel; creates updates and organizes contact file; composes routine correspondence; scans forwardsand electronically files documents as requested).
- Performs complex and routine reception duties (e.g. greets visitors entering department; assists customers with questions; provides information about department processes and procedures; utilizes computer to create a variety of material from rough drafts recordings written or oral instructions; receives sorts and distributes incoming mail; receives and forwards incoming telephone calls; reproduces files and distribute documents).
- Organizes filing in the administrative area; assists with the coordination of record keeping for office and electronically storing documentation for reference purposes.
- Completes administrative projects.
- Other duties as assigned.
- Demonstrates regular and predictable attendance.
Summary of KNOWLEDGE SKILLS AND ABILITIES required for the position:
- Must possess analytical skills/abilities which include: Ability to assess a situation seek multiple perspectives and if necessary gather more information to arrive at an appropriate solution; Ability to plan and perform technical work; Ability to use logical problem-solving skills and initiative in order to address issues.
- Must possess clerical/administrative skills/abilities which include: Exceptional clerical abilities (i.e. data-entry filing scanning etc.); Ability to type accurately and efficiently in a variety of systems write legibly and demonstrate excellent clerical skills.
- Must possess computer/technical skills/abilities which include: proficiency in Groupwise and Microsoft Office software i.e. Word Excel and PowerPoint. Ability to learn other software programs including JCMS.
- Must possess project/process management skills/abilities which include: Strong organizational and prioritizing skills.
- Must possess written and oral communication skills/abilities which include: Ability to communicate professionally courteously and effectively in person in writing and over the phone; Ability to maintain positive professional working relationships with associates supervisors officials and the general public; Ability to train clerical staff.
- Must possess job knowledge which includes: Knowledge of the Ohio Revised Code Juvenile Court policies and procedures.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Welcome to Hamilton County, Ohio – the home county of the Greater Cincinnati region. Like our namesake, Alexander Hamilton, we have a feisty spirit that has helped leave our indelible mark on America. You’ll see our strong Midwestern values- tough, hardworking, and polite- in the pe ... View more
