Executive Assistant to the CEO

Position : Executive Assistant to the CEO

Work Hours (Client) : Full-time aligned to U.S. Eastern Time (approx. 8 AM 4/5 PM EST)

Pay Range : $1500 $2000 USD/month(varies based on skill set and experience level)

Location of Search : South Africa Latin America

Work Location : REMOTE

Type of Contract : Independent Contractor

Company/Client Overview:

The company provides the infrastructure that allows software platforms to embed payroll directly into their products

We work with HR tools gig marketplaces and vertical SaaS companies helping them launch payroll as a feature that drives revenue and deepens customer engagement without having to build it from scratch.

Our APIs and tools handle the hard partstaxes payments compliance and filings so our customers can focus on growing their business and monetizing payroll.

Were a fast-growing Series A startup backed by top investors with a remote-first team across the U.S. and Europe. We move quickly care deeply and take ownership of our work. Every person at the company has a real impact on our growth and the success of the companies we serve

Duties and Responsibilities:

Calendar & Inbox Management

• Manage the CEOs calendar meetings and travel logistics with precision foresight and balance.
• Proactively structure the CEOs schedule by grouping related meetings balancing workload and maintaining a logical weekly flow.
• Support meeting preparation including agendas notes and follow-ups.
• Handle a high-volume inbox filtering out noise flagging key items and prioritizing urgent or strategic messages.

Travel & Logistics

• Plan domestic and international travel with full itineraries (flights hotels transport gyms coworking spaces).
• Coordinate in-person meetings including booking venues arranging catering or meeting rooms preparing materials and ensuring smooth execution.
• Manage personal appointments and tasks.

Operational & Team Support

• Assist with company-wide organization and logistics ensuring internal systems files and processes are always up to date.
• Support initiatives that strengthen culture e.g. recognizing milestones sending care packages or organizing thoughtful celebrations.
• Use and maintain internal tools including Google Workspace Notion and Slack.
  • Leverage AI tools (like ChatGPT) to automate and streamline repetitive tasks communications and processes.
• Support employee onboarding/offboarding including hardware setup access provisioning and process coordination.

Minimum Requirements:

Language requirement: Excellent English Communication Skills (slight accent is okay)

Education: Bachelors Degree (ideally)

Experience: 5 years of related experience

• 5 years of experience as an Executive Assistant Administrative Assistant or Operations Coordinator supporting senior executives.
• Excellent written and verbal English communication skills.
• Project management experience is advantageous.
• Strong attention to detail organizational skills and ability to multitask across shifting priorities.
• Confident with Google Workspace (Gmail Calendar Drive Docs Sheets) Notion and Slack.
• Demonstrated ability to work independently and proactively with limited supervision.
• Tech-forward mindset with comfort using AI and productivity tools.