EA Support Consultant

Job Title: EA Support Consultant (TEMP)

Location: Newark NJ

Duration: 9 months Contract

Rate: $68.65 Hourly

Description:

Executive Support Consultant (TEMP)

A flexible multitasker who takes initiative thrives in a fast-paced environment and can work independently. Reporting to and supporting the Global Head of Urban Innovation the ideal candidate will be able to quickly shift priorities and work with various internal and external stakeholders as different needs arise.

You are comfortable operating in an agile environment adapting to the challenges of a busy office and possess solid experience successfully navigating the complexities of a large organization. You are a strong team player with exceptional attention to detail. The ideal candidate is expected to be in the Newark office at least two days/week preferably on Tuesdays and Wednesdays.

About the role:

Proactively manages Executives calendar including scheduling large and/or complex internal and external meetings (with high-level executives local stakeholders or government officials) while paying close attention to global time zones

Work closely with fellow coordinators/executive assistants to accommodate more complex meetings involving senior management

Diligently submits and follows up on monthly expenses (personal and corporate such as mobile phone bills and travel both domestic and international) in a timely manner

Providing relationship management support which may include follow-up requests/calls data entry and more

Identifying administrative needs for the organization and initiating or willingly assisting with projects to support those needs

Perform other administrative support duties as appropriate (e.g. visitor registration food orders parking meeting notetaking etc.)

Coordinating large internal team meetings and events/outings (All Hands brainstorms presentations trainings community outreach etc.)

Qualifications:

Diligence and determination: a self-starter whos motivated to leave no stone unturned to get the job done.

Excellent interpersonal skills and professionalism are crucial must be sensitive to business needs and be willing to cooperate as much as possible to accomplish tasks

Must also quickly and clearly communicate when problems arise (personal or work-related) so leaders can plan accordingly.

Accountability: owns tasks and is a dependable resource; when a task is assigned its as good as done no follow up necessary.

Familiarity with Outlook and the Microsoft Suite (Word Powerpoint and Excel in particular)

Possess great integrity and deep discretion given potential exposure to confidential information

Strong verbal and communications skills

Strong organizational skills

Strong prioritization skills and ability to multi-task

Ability to work in a fast paced and evolving environment

Work Schedule: Preference for Monday- Friday 8:30a-5:00p ET schedule. The in-office is a minimum of 3 days/week with a strong preference for candidates with flexibility for additional days up to 5 days per week.