Executive Assistant to SVP

Career Area:

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar yourejoining a global team who cares not just about the work we do but also about each other. We are the makers problem solvers and future world builders who are creating stronger more sustainable communities. We dontjust talk about progress and innovation here we make it happen with our customers where we work and live. Together we are building a better world so we can all enjoy living in it.

Executive Assistant to Senior Vice President

Your Impact Shapes the World at Caterpillar Inc.

When you join Caterpillar youre joining a global team who cares not just about the work we do but also about each other. We are the makers problem solvers and future world builders who are creating stronger more sustainable communities. We dont just talk about progress and innovation here we make it happen with our customers where we work and live. Together we are building a better world so we can all enjoy living in it.

Its More Than a Job Its a Career

Job Description

Caterpillar has an exciting opportunity to join the organization in support of executive leadership. We are looking for an executive administrative assistant to perform a variety of administrative tasks to support the companys Chief Information Officer/Senior VP of Information Technology.

Position Summary:

The Executive Assistant is responsible for supporting and managing the executive leaders office ensuring coordination of activities and information within and relating to the executives administrative area of responsibility. This individual will contribute to the efficient use of the executives time by supporting calendar management travel arrangements expense reports and supporting a variety of project related work.

In this role you will collaborate closely with the other administrative assistants and a variety of leaders and employees. To be successful in this role you should be well-organized excellent at time management customer service and solution focused and able to troubleshoot and act with minimal guidance. Ultimately you will contribute to the efficiency of our business by providing personalized and timely support to the executive member.

What You Will Do:

• Assisting executive leaders by managing day-to-day global operational and administrative needs concerning tasks responsibilities prioritizations and delegations.

• Manage the executives calendar and set up meetings.

• Appropriately assess risk when decisions are made - demonstrating consideration for safeguarding the company its customers and assets by driving compliance with applicable laws rules and regulations adhering to policy applying sound ethical judgment regarding personal behavior conduct and business practices and escalating managing and reporting control issues with transparency

• Make travel and accommodation arrangements; distribute schedules/agendas for travel and prepare expense reports.

• Format information for internal and external communication emails presentations reports.

• Screen and direct calls and inquiries.

• Set up organize and maintain efficient organization systems such as filing systems.

• Arrange conferences meetings and events as required by the Business Unit

• Orders supplies and may process invoices through a procurement system.

• May prepare and review materials and correspondence for meetings.

• Manages sensitive materials; maintain appropriate levels of confidentiality.

• Manage meeting collaboration technology in meetings held by the executive.

• Performs other duties and functions assigned.

• Use discretion judgment and initiative to continue the work responsibilities of the office when the executive is unavailable.

• Traveling is limited - as needed to support senior leaders.

What You Have:

• Previous office administration and work experience preferably within a large and complex organization.

• Outstanding organizational and time management skills

• High school degree

• Self-motivated and detail oriented

• Consistently demonstrates clear and concise written and verbal communication skills.

• High attention to detail

• Ability to assess priorities and make decisions with minimal guidance.

• Proficient demonstration of Office 365 tools (or equivalent) - Outlook PowerPoint Teams Excel etc.

Skills Descriptors:

Accuracy and Attention to Detail:

• Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.

Collaborating:

• Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.

Effective Communications:

• Understanding oof effective communication concepts tools and techniques; ability to effectively transmit receive and accurately interpret ideas information and needs through the application of appropriate communication behaviors.

Flexibility and Adaptability:

• Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.

Managing Multiple Priorities:

• Knowledge of effective self-management practices; ability to manage multiple concurrent objectives projects or activities making effective judgement as to prioritizing and time allocation.

Problem Solving:

• Knowledge of approaches tools techniques for recognizing anticipating and resolving organizational operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.

Calendaring:

• Knowledge of office electronic scheduling software; ability to use scheduling software to create review or manage schedules.

Office Administration:

• Knowledge of office administration activities; ability to conduct ongoing office administration tasks effectively and efficiently in support of local and remote teams.

Additional Info:

• The location for this role is Dallas TX

• Sponsorship is NOT available.

• Relocation is NOT available.

• This role requires 5 days onsite.

What You Will Get:

• Our goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world.

• Here you earn more than just a salary because we value your performance. We offer a total rewards package that provides benefits on day one (medical dental vision RX and 401K) along with the potential of an annual bonus. Additional benefits include paid vacation days and paid holidays.

• All qualified individuals - Including minorities females veterans and individuals with disabilities - are encouraged to apply.

About Caterpillar -

Caterpillar Inc. is the worlds leading manufacturer of construction and mining equipment off-highway diesel and natural gas engines industrial gas turbines and diesel-electric locomotives. For nearly 100 years weve been helping customers build a better more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services backed by our global dealer network provide exceptional value that helps customers succeed.

Summary Pay Range:

Compensation and benefits offered may vary depending on multiple individualized factors job level market locationjob-related knowledge skills individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.

Benefits:

Subject to plan eligibility terms and guidelines. This is a summary list of benefits.

• Medical dental and vision benefits*

• Paid time off plan (Vacation Holidays Volunteer etc.)*

• 401(k) savings plans*

• Health Savings Account (HSA)*

• Flexible Spending Accounts (FSAs)*

• Health Lifestyle Programs*

• Employee Assistance Program*

• Voluntary Benefits and Employee Discounts*

• Career Development*

• Incentive bonus*

• Disability benefits

• Life Insurance

• Parental leave

• Adoption benefits

• Tuition Reimbursement

* These benefits also apply to part-time employees

Any offer of employment is conditioned upon the successful completion of a drug screen.

Caterpillar is an Equal Opportunity Employer Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.

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