Executive Assistant
Share
Job Location:
New York City, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
16 days ago
Vacancies:
1 Vacancy
Job Summary
Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world.
At Dexis you will experience a corporate culture of inclusiveness respect fairness and trust. You will be given the means and mentorship needed to succeed and your creativity will be rewarded.
About the Position
A U.S. government agency requires a full time Executive Assistant contractor to provide critical administrative support to Senior Leadership within the agency.
Responsibilities
- Organizing and prioritizing the high incoming flow of work for the Senior Leader and/or their office
- Responding to and scheduling requests for meetings invitations and requests to participate at special event booking official appointments and meetings
- Greeting and escorting guests at Agency Headquarters
- Maintaining a control and follow-up system for incoming workload and correspondence to ensure timely responses
- Drafting and proofreading correspondence reports and other documents for the Senior Leader/Senior Leaders office
- Managing incoming and outgoing communications including email phone calls and mail
- Assisting with travel coordination and voucher processing for the office
- Maintaining records and databases including tracking projects and deadlines
- Coordinating with other departments and stakeholders on administrative projects data calls and workplace analysis for the Senior Leader/Senior Leaders office
- Process internal ethics clearances for speakers participation at events or widely attended gatherings
Qualifications
- 3 years experience providing administrative support in a federal environment.
- Detail orientated flexible and sound professional skills with the ability to take responsibility for multiple tasks/projects and deadlines simultaneously.
- Excellent verbal and written communication and grammatical skills.
- Candidate must be able to perform with minimal supervision in a high pace environment.
Preferred Qualifications
- A Bachelor of Arts in Business Administration.
- Bilingual English/Spanish or English/Portuguese.
Work Environment Requirements
- This contract does not allow for work to take place outside of agency headquarters. There will be no telework or remote work.
- The Executive Assistant must work 8 hours each day with an additional 45-minute lunch break. Must work during core business hours of 9:00 am to 3:45 pm each day but may flex their start time and end times outside of the core hours within a 7:00 am to 5:45 pm window.
- The Executive Assistant is not required to work during Federal Holidays or any other point in which the agency headquarters building is closed (ex: presidential-directed holiday administrative leave directed by the CEO resulting in building closure weather related emergencies resulting in building closure etc.).
- No travel is anticipated as part of this contract.
Below is the pay range aligned with this position. When developing a range Dexis evaluates compensation holistically triangulating between external market research our budget for the position and internal equity to arrive at a figure that is fair and competitive. Offers within this range will be based on an individual candidates qualification relevant education and experience skills performance and organizational needs.
Dexis is on a mission to help solve todays most pressing global political social and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee you will be challenged empowered and mentored. Our motto is find a way or make a way thats how Dexis goes all in. How will you
If you are passionate about this opportunity apply now!
Only those applicants who meet the above criteria will be contacted for interview.
Dexis is an Equal Opportunity Employer and does not discriminate on the basis of race color sex national origin religion pregnancy disability age genetic information military service veteran status ethnicity citizenship sexual orientation gender identity marital status childbirth and related medical conditions including lactation or any other protected class under applicable law.
As part of a competitive benefits package for eligible employees Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Dexis Consulting Group is a global professional services firm that works to build a world that is safe, just, and prosperous.
