Administrative Specialist (Part-time Temporary)

Take Your Career to the Next Level

Are you ready to be challenged make a difference and experience professional growth in your career Kleinfelders Corporate Services team is looking for you! From Accounting & Finance Human Resources Marketing & Communications and Information Technology to Legal and Health & Safety our employees are part of the Kleinfelder ecosystem - supporting the projects that improve the communities we work and live in.

Step into Your New Role

Kleinfelders Seattle Office is seeking a Part-Time Temporary Administrative Specialist to join the team! This position will work 20 hours per week for around 6 months. It will be onsite 5 hours per day.

Responsibilities include:

• Completes coordinates or delegates administrative tasks associated with filing data entry and general clerical responsibilities in a proactive and ongoing manner.
• Understands executes and analyzes respective business unit needs related to ongoing and ad-hoc reporting processing and administering paperwork and processes in accordance with prescribed
  guidelines and procedures reacting and referring issues proactively as a result of issues anomalies or outliers in these tasks.
• Follows and maintains established administrative protocols regarding project set-up in respective systems to ensure contracts and other project related documentation are well organized labeled
  and filed; Makes recommendations for process or policy improvement and ensures new policies related to these protocols are instituted and maintained.
• Supports the preparation and administration of agreements addendums fee letters and confidentiality agreements as requested; In applicable situations liaises with and proactively
  engages the legal contract review team to address concerns or issues.
• Assist in the development and interpretation of company administrative or operational policies and procedures. Answers questions related to these policies.
• Maintains a polite and professional approach when referring or resolving client questions concerns or issues; Ensures responses or referrals to client needs are handled in a timely effective and
  efficient manner.
• Communicates information in a succinct and organized manner produces written information that is appropriate for the intended audience.
• Completes work schedules coordinates calendars and arranges appointments.
• Prioritizes tasks effectively and manages time while meeting established deadlines.
• Manages office safety and real estate related vendors effectively and appropriately to ensure office is well maintained and in compliance.
• Completes other assigned tasks within administrative role on an as needed/ requested high level proactive administrative support to their specific business unit or area of responsibility

Education: High School Diploma or equivalent is required

Experience:At least 5 years of related administrative experience required.

Move Forward with Kleinfelder

Kleinfelder has been connecting great people to the best work since 1961. We are engineers scientists and construction professionals providing solutions that improve our clients transportation water energy and other private infrastructure. As a responsive cross-disciplinary team of bright curious and innovative problem-solvers we are dedicated to doing the right thing every day on every project from over 85 offices in the US Canada and great people to the best work is our purpose - together we deliver.

Progress with an Employer that Values You

Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that throughdiversity equity and inclusion comes creativity innovation and unity. We are proud to offer the following:

Benefits: Kleinfelder offers an excellent compensation and benefits package including: medical dental vision life insurance 401(k) plan and paid holidays. The expected salary range for the position is displayed in accordance with the California Pay Transparency Law. Final agreed upon compensation is based upon individual qualifications and experience. Salary range: $25.31-$42.26.

Career Development:We are committed to investing in the professional development of our staff offering each employee every opportunity to grow develop and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications and opportunities for career development through our internal Mentoring Program.

Equal Opportunity:Kleinfelder is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)

NOTICE TO THIRD PARTY AGENCIES

Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment the absence of a signed Recruitment Fee Agreement Kleinfelder will not consider or agree to payment for any referral compensation or recruiter the event a recruiter or agency submits a resume or candidate without a previously signed agreement Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume including those submitted to hiring managers are deemed to be the property of Kleinfelder.