Event Parking Coordinator

To plan and coordinate utilization and scheduling of campus space; coordinate equipment and facility set-up for meetings conferences and special events; provide technical assistance in planning conferences and meetings; coordinate catered food service for events; supervise staff; perform related work.

Campus Security Authority: This position is identified as a Campus Security Authority (CSA) per the federal law known as the Clery Act. Per this law the employee is required to report any crimes that he/she becomes aware of to the Clery Compliance Officer. Additionally CSAs are required to complete annual training prescribed by the Clery Compliance Officer.

Boise State Universitys Department of Public Safety is responsible for more than people addition to university Security our team includes the universitys Emergency Management Department Transportation (Shuttle buses and the Cycle Learning Center) and Parking and Integrated Security Technology. Department of Public Safety employees are responsible for the safety of everyone on campus through a variety of programs. We believe in supporting our team members in all roles of their life. We offer flexible scheduling competitive pay rates meaningful and impactful work and healthy teams. Public Safety will encourage you to take time doing what is most important to you whether that is spending time with family traveling or increasing your education. We want the best employees. If you are a high performer whos gotten lost at other organizations who just dont seem to get it come meet us. We are different and always seeking ways to improve. Apply and let us prove it!

Regularly works on tasks that are varied and complex. Applies full range and job knowledge; frequently adapts procedures techniques tools materials and/or equipment to meet specialized needs; may serve as lead; performs broad and/or focused assignments under general supervision; originality and ingenuity are often required to help establish procedures in functional area; relies on experience and judgment to plan and accomplish assigned tasks.

General
Confers with customers to schedule events and determine space equipment audio/visual security and set-up needs; coordinates food and beverage; interprets and explains university policies and charges; approves contracts or agreements; may develop and implement public relations and marketing strategies; recommends revisions to pricing schedules computerized scheduling system and policies and procedures; prepares and/or processes billing for services.
Coordinates with other departments; resolves complaints and problems.
Prepares and monitors budget; supervises development; represents the university at meetings; plans space utilization; prepares and supervises the preparation of reports; hires trains schedules and evaluates staff.

Public Safety Supervisor Responsibilities
Provides leadership and management of the Event Parking students under the supervision and coordination of his/her chain-of-command.

• Oversees the full employee lifecycle for administrative staff including hiring scheduling assignments discipline and termination. This also encompasses leading team building professional development and managing incentives and compensation reviews.
• Systematically evaluates employee performance provides regular feedback and annual reviews and monitors all work activities to ensure strict compliance with established policies and procedures.
• Manages workflow and productivity to meet the needs of the department and the campus community while also ensuring excellent customer service and recommending necessary changes and improvements to existing operational standards and policies.

Event Parking Supervisor
Directly manage all aspects of event traffic and parking operations including staff briefings equipment distribution and placement monitoring restricted areas directing traffic providing customer service and working necessary nights weekends and holidays.
Handle financial tasks like cash reconciliation and deposits operate University vehicles for necessary tasks and conduct after-action debriefs to analyze operations and implement necessary improvements.

Administrative and Coordinator Support for Events and Personnel
Manage all event logistics including scheduling staff equipment parking plans and providing on-site leadership to the event team.
Handle event finances (cash billing pricing) and support staff management by scheduling approving time and coordinating the hiring and training of new employees.
Coordinate with other departments for services (e.g. parking vendors) and create training materials to improve staff customer service and retention.

Event Equipment Coordination and Inventory
Manage all event equipment including maintaining inventory lists conducting preventative upkeep and requesting new signs cones and variable messaging signs as needed.
Determine equipment plans and deploy traffic gear for events and recommend traffic plans to management to improve vehicle flow (ingress/egress).
Issue essential departmental equipment (radios lightsticks jackets) and distribute uniforms (hats shirts) to new and existing event staff.

Customer Service Support and Reference Manual Creation
Serve as a key contact by communicating essential event parking details to clients the public the Operations Manager and campus partners (via email phone and in-person).
Manage event logistics records by creating updating and maintaining documentation (summaries maps photos) for future reference and keeping the event schedule and staffing entries current in the Google Calendar/scheduling software.

May perform other duties as needed.

Knowledge of principles and processes for providing customer and personal services including needs assessment meeting quality standards for services and evaluation of customer satisfaction.
Knowledge of administrative and clerical procedures and systems such as word processing managing files and records.
Careful about detail and thorough in completing work tasks.

Some knowledge of: supervisory practices.

Experience: planning and coordinating facility scheduling food service and facility and equipment set-up for a variety of events including meetings and conferences; interpreting and applying policies and procedures and explaining them to others; allocating expenditures reconciling accounts and making fund transfers; resolving conflicts.

1 year of customer service experience.
1 year of cash handling experience.
1 year of experience in event or parking operations.
1 year of experience as a frontline supervisor.
Work Zone Flagger Certification through the ATSSA or Evergreen Safety Council (ESC). Online
Certifications are not considered.

To be considered for the position please submit the following material:

Resume with employment history (including dates of employment)
Cover Letter indicating your interest and qualifications for the position
3 Professional References

Applications without these items will not be considered.

Nestled along the Boise River and steps from the state capitol Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. Were a trailblazing institution nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. Were building a thriving community of faculty and staff whose unique skills experiences and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idahos Treasure Valley at Experience:

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