Associate Director of Strategic Projects

The Agency Youll Join

The New York City Mayors Office is responsible for overseeing city services throughout the five boroughs coordinating public agencies and departments and managing public property. New York City Mayor Eric Adams is head of the executive branch of New York Citys government. Previously Mayor Adams has served the people of New York City as an NYPD officer state senator and Brooklyn borough president. The Adams administration is leading the fight to serve the people of the greatest city in the world ensuring delivery of efficient and effective services working to make New York Citys economy stronger reducing inequality improving public safety and making the city more affordable that meets the needs of all New Yorkers. We value leadership transparency fairness and efficiency as we actively seek diverse talents from various sectors to join our team.

The Team Youll Work With

The Mayors Office Administrative Services Department is responsible for creating a dynamic workplace that assists with all aspects of employee development. The team works as a strategic partner to provide workforce and organizational capabilities that support the overall functionality of the agency. Providing strategic and operational functionalities offering special programming and development opportunities Administrative Services aims at helping all employees in all aspects of their career creating a workplace where the staff are engaged connected and provided the resources to thrive.

The Problems Youll Solve

Reporting to the Chief & Deputy (CHRO) Chief Administrative Officers the Associate Director of Strategic Projects will execute administrative projects tasks and procedures. Working across the administrative services landscape the Associate Director will work to organize the various components needed to initiate run and conclude projects undertaken by the Administrative Services Unit to improve processes and efficiencies. This individual will largely work at the direction of the Deputy Chief (CHRO) to help support the day-to-day administrative needs and projects.

Job responsibilities include but are not limited to:

-Process Improvement:
oDevelop and promote strategies to ensure effectiveness and efficiency.
oTargeting problem areas agency-wide to identify opportunities for improvement. This entails working with IT to develop and analyze data used by Administrative Services leadership and staff to improve various processes.
-Reporting & Analysis:
oActing as the point person and/or project manager as it relates to reporting on collecting and/or analyzing data and information for various requests.
oRecurring and non-recurring reports etc. as they relate to all of the Administrative Services unit.
-Participating in the development and implementation of strategies to improve performance in human resources fiscal operations payroll and timekeeping facilities and IT.
-Prepare reports and presentations with accuracy and professionalism.
-Conduct process and policy reviews to ensure policies are up to date effective and efficient and make recommendations for process improvements.
-Executive Support:
oPreparation of training and presentation materials monitoring registrations sending invitations and assisting with formal presentations.
oAnticipate executive needs proactively; Organize and prioritize incoming requests.
oManage CHRO and CAO calendars.
oManage special projects assigned by the CHRO and CAO.
oOther administrative duties as assigned.
-Personnel Management
oManagement of the background check process for standard employees.
oManagement of the DOI process.
oServe as CCCHR-OATH liaison.
oManage employment verification requests.
-Communication:
oAssist with the Administrative Services agency-wide communication and newsletters.
oManaging mailboxes as assigned responding to and routing messages where appropriate.

About You

-You have excellent time-management multi-tasking organizational communication research analytical writing proofreading and interpersonal skills.
-You have the ability to take initiative prioritize duties work independently and within a team environment pay close attention to detail meet deadlines do appropriate follow-up work well under pressure and maintain an enthusiastic work ethic. This includes maintaining a positive and helpful attitude while also understanding his/her own contribution to the team.
-You have strong follow-through for problem resolution without reminders from others. This includes the ability to communicate those results to interested parties and is attentive to details.

Minimum Required Qualifications

-Bachelors degree and a minimum of 7 years of experience in Government Public Administration Public Policy or Business Administration or related field; or a Masters Degree in a related field with a minimum of 5 years of experience in a related field.

STRATEGIC INITIATIVE SPECIALIS - 50943

Qualifications :

A Baccalaureate degree from an accredited college or university and three years satisfactory full-time experience related to the projects and policies to be studied in the particular position.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time