Administrative Assistant (Corporate Legal) 12 months FTC

Reporting to the Senior Corporate Governance Team Manager we are seeking a Corporate Governance Assistant for a fixed 12-month contract with the possibility to extend for the right candidate. This is an entry-level position ideal for candidates starting their career in an office environment or with only a couple years experience.

Team support

Providing general support for the Corporate Governance Team on daily tasks such as:

• Keeping the physical and digital files up-to-date.
• Entering invoices (from external services providers/ lawyers/ Dutch Trade Register) of the Corporate Legal Team in the invoice processing system (IPR) for approval.
• Distributing original documents internally and externally.
• Collecting signatures from designated signatories in the Rotterdam office and returning PDF copies of signed documents as requested.
• Preparation and filing of trade register forms for the Dutch Trade Register.
• Database and records maintenance
• Assist with updating and maintaining the corporate database by entering information as directed by senior team members.
• Support the preparation and filing of trade register forms by gathering required documents and information.
• Document preparation and legalisation
• Provide support in preparing governance related documents by using existing templates and following detailed instructions from Team members.
• Support the organisation of document notarisation/legalisation by liaising with the local notary as instructed and delivering/collecting documents.
• Assisting with KYC process
• Assist with the preparation of KYC packs and related documents by collecting and organizing required materials (e.g. passport copies utility bills).
• Help gather and collate incorporation documents and ownership statements.

Qualifications :

• Although no prior legal or notary experience is required it would be advantageous.
• Good command of written and spoken English; able to communicate clearly and professionally. Basic knowledge of Dutch is an advantage.
• Solid working knowledge of Microsoft Office (Word Excel Outlook PowerPoint) and basic document management systems.
• Strong attention to detail and willingness to learn.
• Ability to follow instructions and work as part of a team.
• Positive attitude and willingness to assist colleagues with various tasks.
• Reliable punctual and able to manage time effectively.
• Discretion and respect for confidentiality when handling sensitive documents.
• Proactive approach to asking questions and seeking guidance when unsure

Additional Information :

• A role at the centre of the company business with new challenges daily
• A flat and approachable organization
• An excellent working atmosphere: Friday drinks and regular office socials
• A competitive compensation and benefits package
• Mobility budget Gym subscription
• 27 days of paid annual leave
• Bespoke inhouse training focused on developing skills and substantive knowledge with scope for external training where needed and appropriate

Remote Work :

No

Employment Type :

Full-time