Executive Assistant To The Deputy Secretary Of Support Services
Share
Job Location:
Allegany, NY - USA
Yearly Salary:
$ 70743 - 110288
Posted on:
12 days ago
Vacancies:
1 Vacancy
Job Summary
Introduction
This is a Special Appointmentposition and serves at the pleasure of the Appointing Authority.
This recruitment is limited to current State employees only.
GRADE
17
LOCATION OF POSITION
TBD at one of the followinglocations:
Headquarters - 217 E. RedwoodStreet Baltimore MD (Baltimore City)
Capital South - CYDC/Fiscal -11001 Frank Tippett Rd Cheltenham MD (P.G. Co.)
West - 1 James Day DriveCumberland MD (Allegany Co.)
Main Purpose of Job
JoinUs in Making a Difference at DJS!
TheMaryland Department of Juvenile Services (DJS) is dedicated to transformingyoung peoples lives creating safer communities and fostering equitablesystems. We are seeking passionate individuals for the role ofExecutive Assistant to the Deputy Secretary of Support Services(Executive Associate III) so come join our team and make a meaningful impact onyouth and the community at DJS!
As theExecutive Assistant to the Deputy Secretary of Support Services you will serveas a trusted advisor and senior administrative partner to the Deputy Secretarysupporting the Departments mission and ensuring the smooth efficientfunctioning of the Support Services Division. This position plays a pivotalrole in coordinating high-priority initiatives overseeing administrativeoperations and supporting the development and implementation of programs andpolicies that enhance organizational excellence. Working at the intersection ofoperations administration and executive leadership you will manage sensitiveprojects coordinate across multiple units and ensure the timely flow ofinformation and decisions that drive progress. This is a dynamic visible rolefor a detail-oriented professional who thrives on collaboration problem-solvingand ensuring initiatives run seamlessly from concept to completion.
Key responsibilities of this position may include but arenot limited to the following:
- Driving Operations:Coordinating the Support Services Divisions daily activities streamlining workflows and supporting the implementation of programs policies and procedures.
- Managing Projects:Overseeing sensitive high-priority initiatives tracking progress and ensuring timely accurate completion.
- Supporting Decision-Making: Conducting research analyzing data preparing reports briefings and recommendations to aid the Deputy Secretary in making an informed decision.
- Representing Leadership: Preparing communications presentations and talking points and serving as a liaison with internal and external stakeholders.
- Optimizing Resources: Assisting with staffing scheduling budget oversight and resource coordination to maintain efficient operations and continuity.
- Cultivating Teams: Mentoring and supporting Administrative Office Professionals and Management Associates fostering professional growth and high performance.
- Advancing Goals: Supporting initiatives that strengthen juvenile justice outcomes enhance public trust and advance the Departments mission.
This position is eligible to work a hybrid teleworkschedule.
This position may requiresome travel.
MINIMUM QUALIFICATIONS
EDUCATION:Graduation fromhigh school or possession of a G.E.D. equivalent certificate acceptable to theMaryland State Board of Education as described in the Correctional TrainingCommission Regulation.
EXPERIENCE: Five (5) or more years of experience providingexecutive administrative support to senior Executive leadership and/or C-Suite leaders.
DESIRED OR PREFERRED QUALIFICATIONS
The preferred candidate for this position may possess any of the following qualifications:
- Three (3) or more years of experience using Power BI Google applications and/or Microsoft Office Suite (Word Excel PowerPoint).
- Three (3) or more years of experience supporting executive operations including booking/managing travel maintaining multiple calendars handling communications organizing meetings preparing reports and overseeing projects.
- Experience managing confidential information.
- Excellent written and verbal communication skills.
- Strong attention to detail & time management skills.
- Ability to collaborate with multiple leaders internally and externally.
- Passionate about empowering young people through transformative initiatives like process optimization procedure redesign and innovative problem-solving.
LIMITATIONS ON SELECTION
This recruitment is limited to current State employees only.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing will not consider information submitted after this date. Candidates shall be certified to the eligible list for a period of one (1) year.
EXAMINATION PROCESS
The assessment will involve a rating of your application based on your education training and/or experience as it relates to the positions requirements. Therefore it is essential that you provide complete and accurate information on your application. Incomplete applications will not be accepted. Please report all relevant experience and education. For education obtained outside the U.S. you will be required to provide proof of equivalent American education as determined by a Foreign Credential Evaluation Service at the time of hire. Please complete the supplemental questionnaire if applicable. They will be used when rating applications. Please note that your answers on the supplemental questionnaire must correspond to the information provided on your completed application to receive credit. Missing or incomplete supplemental questionnaires may impact the overall rating of your completed application.
If you are a Veteran applying for this position please submit your DD 214 Long Form with your completed application to receive proper credit.
BENEFITS
FURTHER INSTRUCTIONS
The onlineapplication process is STRONGLYencouraged. However if you are unable to apply online you may mail a paperapplication and resume to the address below or fax a paper application andresume to the fax number below. If you choose to fax or use regular mail youmust include on each page of the attachment your First and Last Name theRecruitment Number that is located at the top of the bulletin and the last 4digits of your SS#. The paper application must be received by 5:00 pm close ofbusiness on the closing date for this recruitment no postmarks will beaccepted. Incorrect application forms will not be accepted.
MarylandDepartment of Juvenile Services
OHR-Recruitment& Examination Unit
217E Redwood St. Baltimore MD 21202
Attn:Recruitment#25-
Faxnumber
TTYUsers: call via Maryland Relay
Should additional informationregarding this recruitment be required or if you have any questions regardingthis recruitment please contact the Maryland Department of Juvenile ServicesRecruitment and Examination Unit the Recruitment Title/Number that islocated at the top of the bulletin.
If you are having difficulty withyour user account or have general questions about the online applicationsystem please contact the MD Department of Budget and Management Recruitmentand Examination Division at
Asan equal opportunity employer Maryland is committed to recruiting retainingand promoting employees who are reflective of the States diversity.
DJSvalues the experience gained by Veterans while serving our country. Veteransare welcome to apply for all current recruitments.
Bilingualapplicants and people with disabilities are welcome to apply for allrecruitments.
Candidateswith lived experience relating to the criminal/juvenile legal system areencouraged to apply.
Required Experience:
IC
Key Skills
- Arabic Speaking
- Economics
- Academics
- E Learning
- Client Services
- Corporate Attorney
