District Receptionist

Forest Hills Public School District

Job Location:

Grand Rapids, MI - USA

Monthly Salary: Not Disclosed

Posted on: 30-10-2025

Vacancies: 1 Vacancy

Job Summary

District Receptionist

Administration

Reports To: Assistant Superintendent for Human Resources

Pay Grade: Grade 4 Step 1 $18.24 per hour

Schedule: 8 hours per day 52 weeks per year

Job Summary: The District Receptionist shall promote a positive image to all visitors to the district; direct in-coming telephone calls to proper offices; distribute all incoming and outgoing mail; and assist departments district-wide as needed.

Qualifications:

Excellent communication and organizational skills
Excellent attendance punctuality and customer service skills
Ability to maintain confidentiality
Exceptional attention to detail and accuracy
Ability to efficiently learn and utilize new software applications

Preferred Qualifications:

Two or more years secretarial/clerical experience

Essential Job Functions:

Maintain a welcoming atmosphere at the reception desk both in-person and over the phone
Greet all people entering the Administration Building and notify appropriate departments of any visitors
Answer and assist in all incoming calls forward to appropriate employee(s) as needed
Take messages as needed
Arrange for coverage for breaks lunch and for scheduled days off
Maintain and distribute the district phone extension list of all schools and departments
Sort and distribute all internal and external school district mail (including packages)
Process and reconcile U.S. mail postage
Record outgoing U.S. mail by departments
Maintain supply of interoffice mail envelopes
Update the information/event board daily
Provide written and oral directions to all Forest Hills Schools buildings and facilities as needed
Direct community members prospective families and realtors to district website as needed
Provide School of Choice information to in-district families upon request
Schedule and update reservations for the conference rooms at the Administration Building as needed
Coordinate service award processing for staff as needed
Process background checks for all district volunteers
Distribute sports passes to seniors as needed
Process student work permits as needed
Assist with various department projects across the district as needed
Consistent and reliable attendance
Perform other related duties as assigned

Physical Requirements:

While performing the duties of this job the employee is required to stand walk sit use hands to finger handle or feel reach with hands and arms climb or balance stoop kneel crouch or crawl talk hear (in a quiet or noisy environment). The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision distance vision and ability to adjust/focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Work Environment:

The noise level in the work environment is usually quiet to moderate. Work will be performed mostly indoors.

Mental Functions:
While performing the duties of this job the employee is required to compare analyze communicate both orally and in writing copy coordinate instruct compute synthesize evaluate use interpersonal skills compile and negotiate.

Evaluation:
In accordance with the Administrative Support Staff Agreement.

Terms of Employment:

The employee shall remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout his/her employment in the District.

The Forest Hills Public SchoolDistrictdoes not discriminate on the basis of race color national origin religion age sex (including pregnancy gender identity or sexual orientation) marital status disability genetic information or any other legally prohibited basis in its employment decisions or the provision of services.

District ReceptionistAdministrationReports To: Assistant Superintendent for Human ResourcesPay Grade: Grade 4 Step 1 $18.24 per hourSchedule: 8 hours per day 52 weeks per yearJob Summary: The District Receptionist shall promote a positive image to all visitors to the district; direct in-coming telep...