Administrative Assistant (F.M. Kirby Research Center) (Part-time)

The Administrative Assistant is responsible for supporting the department with routine administrative tasks. This position regularly corresponds with families and contributes through following established business processes systems and procedures. The incumbent will complete forms order and distribute supplies coordinate meeting logistics and assist with the onboarding of New Hires Students and Fellows

*This is a part time position

1. Provide administrative support services to faculty Magnetic Resonance (MR) technicians postdocs and students including but not limited to copying organizing/filing materials mail and message distribution as needed. Assist with related F.M. Kirby Research Center needs.
2. Complete forms and requisitions for faculty MR technicians postdocs and students.
3. Order supplies as needed. When supplies arrive process and direct to the relevant persons in a timely fashion.
4. Process reimbursements and bill payments related to grants subcontracts and budgets. Administrative Assistant 25 October 15 2025.
5. Coordinate catering lodging and logistics for meetings organized by the F.M. Kirby Research Center as well as ensuring accommodations are in place for visitors.
6. Provide administrative support services to faculty Magnetic Resonance (MR) technicians postdocs and students including but not limited to copying organizing/filing materials mail and message distribution greeting visitors answering phones and providing customer service to patrons as needed. Assist with related F.M. Kirby Research Center needs.
7. Schedule and set up meetings and appointments. Disseminate meeting invites electronically in a timely manner to appropriate individuals (i.e. families physicians and clinicians).
8. Compile new hire orientation manuals and applicant packets.
9. Maintain cleanliness of office conference and breakroom including scheduling of regular cleaning of offices.
10. Facilitate the onboarding of Students and Fellows to include providing and collecting paperwork and sharing training office communications.
11. Compose and mail cards for special occasions for staff.

EDUCATION:

• High School Diploma GED or equivalent required.

EXPERIENCE:

• Related administrative or clerical experience preferred.