Spotswood Elementary School Office SecretaryRegistrar

Spotsylvania County School District

Job Location:

Fredericksburg, VA - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Spotsylvania County Public Schools is seeking an office secretary to support to administratorsat Spotswood Elementary School home of the a member of the schools administrative support team this role may also assist with any projects or tasks related to the goals objectives and programs of the building or department assigned.

Essential Job Functions:

Receives and screens visitors staff members telephone calls and incoming mail personally
responds to inquiries by making decisions which in the employees judgment do not require the supervisors attention
Ensures that daily attendance is recorded in Synergy in an accurate and timely manner

Shares daily attendance reports with administration and school nurse

Prepares and sends letters on a semi-monthly basis to alert parents to students absences
Maintains accurate sign-in books for SCPS visitors as well as managing volunteers visitors
and contractors on the Raptor system
Maintains student record management systemto include a sign-out/in log for staff removing
files from the records room
Organizes the flow of correspondence and other pertinent data establishes and maintains a
filing system that provides for the efficient operation of the department while maintaining confidentiality
Prepares produces and makes appropriate distribution of all correspondence including
letters handbooks memoranda; reports recommendations notices orders requests schedules etc and any other necessary informational items
Processes registration for new students to include:

Explains process to prospective new students parents
Collects required documents to confirm eligibility for enrollment
Interacts with school administration and other staff to make them aware of incoming students eligibility for special services
Interacts with school nurse to ensure school entrance requirements are met
Interacts with school social worker to assist families with unstable housing or other personal situations

Tracks students who have left the school coordinating with parents to make sure that school materials are returned and with the new school to send appropriate records

Click hereto read the full Job Description for this role.

Education and Experience:

High School Diploma or GED
Two (2) years of experience in an administrative role ideally within the Education industry

Preferred

Associates Degree in Business Administration or related field

About Spotsylvania County Public Schools:

Comprised of 31 schools and home to a diverse student population of over 24000 Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia.

So what sets us apart Choosing SCPS means joining a highly collaborative team of professionals who inspire challenge and support one another to be their very best everyday. As a team member you become part of something much bigger - Your success directly influences our students success. Here YOU make a difference.

The financial benefits of working for Spotsylvania County Public Schools include a competitive salary monthly PTO accrual robust healthcare benefit plans enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match FMLA and Short-Term Disability leave Tuition Reimbursement Employee Assistance Programs (EAPs) and employer paid Life Insurance.

To learn more about Spotsylvania County Public Schools and our teams please visit our website at Terms:Employment may be offered as a 10-Month (200 Day) 10.5-Month (210 Day) 11-Month (220 Day) -OR- 12-Month (240 Day) contract at a minimum of 7.5 hours worked per day. This position is evaluated annually.

Benefits Eligibility:Eligible

Together we prepare our students for their future. We look forward to welcoming you to the#WeAreSpotsyteam.

Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made.

A workplace that values unique perspectives fosters belonging and ensures opportunities for all to thrive.