Office Manager

Bowling Green, OH - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Office Manager Chevrolet Dealership
Bowling Green MO
Reports to: Dealer Principal / General Manager
Fulltime exempt/nonexempt
Salary Range: Depending on relevant experience
Benefits: Medical dental vision; 401(k); paid time off; employee vehicle discount; other perks typical for a familyowned dealership.

Job Summary

We are a Chevrolet dealership in Bowling Green committed to delivering great customer service and maintaining streamlined operations in a familyoriented environment. We are seeking an experienced and proactive Office Manager to oversee the administrative accounting and operational functions of the dealerships business office. The ideal candidate will be handson detailoriented and comfortable working in a smaller team where flexibility and crossdepartment coordination are key.

Key Responsibilities

Manage daytoday office operations: front desk/reception coverage phone/email handling vendor coordination ordering office supplies and maintaining a welcoming and professional environment.
Oversee dealership accounting functions in conjunction with the owner or Controller including accounts payable/receivable daily deposits monthly closing procedures.
Ensure accurate and timely processing of titles registrations DMV and state compliance paperwork for new and used vehicle transactions.
Maintain internal controls policies and procedures: organize documents for inventory additions/changes sales commission records manufacturer incentive accounts (warranty rebates coop) and ensure theyre current.
Coordinate with sales service parts and finance departments to ensure all administrative handoffs are secure and compliant (deal paperwork CRM updates warranty submissions manufacturer programs).
Act as liaison with external entities: banks (floorplan payoff vendor payments) auditors and government agencies for tax and regulatory filings.
Help to implement process improvements to streamline operations.

Qualifications & Skills

At least 35 years of office management or administrative leadership experience preferably in the automotive dealership industry.
Strong accounting/bookkeeping background: experience with AP/AR monthly closing is required.
Familiarity with automotive dealership operations is a major plus: new & used vehicle sales support title/registration manufacturer programs (rebates coop advertising warranty) inventory/floorplan mechanics.
Proficiency with Microsoft Office (Excel Word Outlook) and comfort learning/using dealership management systems (DMS) and accounting software.
Exceptional organizational skills strong attention to detail ability to multitask in a fastpaced environment.
Excellent verbal and written communication skills; able to work crossdepartmentally and interface with customers/vendors/finance.
High integrity ability to handle confidential information (financials vendor terms) responsibly.
Valid drivers license and insurable driving record (if dealership uses or assigns vehicles).
Associates or Bachelors degree in Accounting Finance Business Administration or related is preferred but not required if experience is strong.

What We Offer

Competitive salary based on experience.
Benefits include health dental vision paid time off 401(k) plan.
Employee vehicle purchase discount on Chevrolet vehicles.
A closeknit team environment in a local familyowned dealershipwhere your contributions are visible and appreciated.
Opportunity to influence operational improvements and take ownership of office functions with freedom and trust.

Required Experience:

Office Manager Chevrolet DealershipBowling Green MOReports to: Dealer Principal / General ManagerFulltime exempt/nonexemptSalary Range: Depending on relevant experienceBenefits: Medical dental vision; 401(k); paid time off; employee vehicle discount; other perks typical for a familyowned dealership...

Job Summary

Key Responsibilities

Manage daytoday office operations: front desk/reception coverage phone/email handling vendor coordination ordering office supplies and maintaining a welcoming and professional environment.
Oversee dealership accounting functions in conjunction with the owner or Controller including accounts payable/receivable daily deposits monthly closing procedures.
Ensure accurate and timely processing of titles registrations DMV and state compliance paperwork for new and used vehicle transactions.
Maintain internal controls policies and procedures: organize documents for inventory additions/changes sales commission records manufacturer incentive accounts (warranty rebates coop) and ensure theyre current.
Coordinate with sales service parts and finance departments to ensure all administrative handoffs are secure and compliant (deal paperwork CRM updates warranty submissions manufacturer programs).
Act as liaison with external entities: banks (floorplan payoff vendor payments) auditors and government agencies for tax and regulatory filings.
Help to implement process improvements to streamline operations.

Qualifications & Skills

At least 35 years of office management or administrative leadership experience preferably in the automotive dealership industry.
Strong accounting/bookkeeping background: experience with AP/AR monthly closing is required.
Familiarity with automotive dealership operations is a major plus: new & used vehicle sales support title/registration manufacturer programs (rebates coop advertising warranty) inventory/floorplan mechanics.
Proficiency with Microsoft Office (Excel Word Outlook) and comfort learning/using dealership management systems (DMS) and accounting software.
Exceptional organizational skills strong attention to detail ability to multitask in a fastpaced environment.
Excellent verbal and written communication skills; able to work crossdepartmentally and interface with customers/vendors/finance.
High integrity ability to handle confidential information (financials vendor terms) responsibly.
Valid drivers license and insurable driving record (if dealership uses or assigns vehicles).
Associates or Bachelors degree in Accounting Finance Business Administration or related is preferred but not required if experience is strong.

What We Offer

Competitive salary based on experience.
Benefits include health dental vision paid time off 401(k) plan.
Employee vehicle purchase discount on Chevrolet vehicles.
A closeknit team environment in a local familyowned dealershipwhere your contributions are visible and appreciated.
Opportunity to influence operational improvements and take ownership of office functions with freedom and trust.

Required Experience:

Key Skills

Office Manager Experience
Microsoft Office
Management Experience
QuickBooks
Accounting
Office Experience
Dental Office Experience
Payroll
Administrative Experience
Eaglesoft
Human Resources
Bookkeeping

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About Company

Tom Boland Ford

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