Health and Safety Service Support Officer

PERSON SPECIFICATION

Section 1 - Essential Criteria

The following are essential criteria which will initially be measured at the shortlisting stage and whichmay also be further explored during the interview/selection stage.You should therefore make it clear on your application form how and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.

Section 2 - Essential Criteria

The following are additional essential criteria which will be measured during the interview/selection stage in line with EAs Game Changing People Model.

Section 3 - Desirable Criteria

Some or all of the desirable criteria may be applied by the Selection Panel in order to determine a manageable pool of candidates. Desirable criteria will be applied in the order listed. You should make it clear on your application form how and to what extent you meet the desirable criteria as failure to do so may result in you not being shortlisted.

Our Values

Through the selection process we will also seek evidence that the personal values of candidates align with those of the EA. This will include evidence of commitment to equality and excellence in service delivery. These reflect our aim which is to meet the needs of all our children and young people equally removing barriers to learning and ensuring equality of access to excellent education services so that every child can develop to his or her full potential.

DISCLOSURE OF CRIMINAL BACKGROUND

The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as regulated activity.

In the event that you are recommended for appointed to a post that involves regulated activity the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background. Please note that youWILLbe expected to meet the cost of an Enhanced Disclosure Certificate. Details of how to make payment will be sent to you at the pre-employment stage.

Further information can be accessed atNI Director theDepartment of Justice.

APPLICANT GUIDANCE NOTES

To view the applicant guidance notes please clickhere.

To learn about the many great benefits of joining the Education Authority click here

The Education Authority is an Equal Opportunities Employer.

JOB DESCRIPTION

JOB TITLE: Health and Safety Service Support Officer

REPORTS TO: Health and Safety Service Co-ordinator

RESPONSIBLE FOR: The post-holder will ensure effective operational support to the Health and Safety Service Co-ordinator and the Senior Health Safety and Emergency Planning Manager in all duties associated with the post.

JOB PURPOSE:
The post-holder will provide a high-quality efficient administrative support to the Health and Safety Service ensuring the smooth operation of service functions and contributing to the effective delivery of health and safety objectives.

MAIN DUTIES AND RESPONSIBILITIES

• Assist the Health and Safety Service Co-ordinator in the effective tracking and reporting of all issues relating to Health and Safety including correspondence AQs FOIs and the like arising from enquires and complaints from parents school principals Board members MLAs MPs and other Public Representatives.
• Assist the Health and Safety Service Co-orindator on all correspondence management systems including file sharing systems record keeping data management GDPR and other data management related activities within the Health and Safety Service.
• Assist the Health and Safety Service Co-ordinator in the preparation of requisitions required by the Health and Safety Service in line with EA financial procedures using the EA Purchasing Ordering System.
• Contact Accounts Procurement and suppliers regarding queries concerning deliveries and invoicing of goods and services as required.
• Ensure that the appropriate checks are undertaken for the receipting coding and payment of all invoices received within the Health and Safety Service.
• Contribute to the organising of training courses booking venues and preparation of materials for courses.
• Maintain an up to date database of staff who have received training e.g. First Aid training using Microsoft Office applications and other software packages.
• Continuously monitor and analyse the financial and other performance information in relation to all Health and Safety training.
• Assist the Healty and Safety Service Co-ordinator in the circulation of certificates to staff who have attended courses e.g. First Aid Training.
• Ensure all documentation relating to Health and Safety is issued to schools within a set timeframe and recorded appropriately in accordance with legislative requirements.
• Carry out analysis of data from various sources. Create and manage accurate and current databases spreadsheets and other documents as a result of gathering and/or interpreting information from internal and external sources.
• Liaise and co-operate with other EA services to provide accurate information to schools officers and other agencies.
• Maintain effective recording and filing systems within the service as directed by the Health and Safety Service the Health and Safety Service Co-ordinator in the servicing of meetings e.g. Team Meetings Committee meetings including JNC and Working Group meetings as required by the Senior Health Safety and Emergency Planning Manager to include the preparation for attendance at and actions arising from meetings.
• Liaise with internal and external stakeholders on behalf of the Health and Safety Service Co-orindator as required.
• Deputise in the absence of the Health and Safety Service Co-ordinator.

Other Responsibilities

• Comply with the Authoritys Equal Opportunities Policy relevant Codes of Employment and Practice and other relevant accordance with relevant equality legislation and EA policies on diversity in the workplace the post-holder is expected to promote good relations and pay due regard to equality of opportunity in carrying out their duties. The post holder must also carry out any other duties associated with Health Safety and Emergency Planning Service as requested by the Health and Safety Co-ordinator.
• The post holder may also be required to work outside normal office hours on occasions.

This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.

In accordance with Section 75 of the Northern Ireland Act (1998) the post-holder is expected to promote good relations equality of opportunity and pay due regard for equality legislation at all times.

To view the summary of terms and conditions for this postclick here