Office Coordinator for Student Support – Oak Valley Center

POSITION DESCRIPTION

The Office Coordinator performs secretarial functions for the department which includes correspondence word processing filing mail processing etc. The Office Coordinator arranges for substitutes and other functions related to substitutes. They prepare and maintain payroll. The Office Coordinator at Oak Valley Center would support the classrooms within the building as well as the Student Services Department district-wide.

Position Type: Secretarial/Clerical/Coordinator

Class III Lane 3B (52 weeks/40 hours per week)

Location: Oak Valley Center

Salary: HVESP Contract Class III Schedule Per Contract

Reports To: Executive Director of Student Support Services

Start Date: ASAP

Date Posted: 10/29/25

Closing Date: Internal: 11/4/25 External: until closed

MINIMUM QUALIFICATIONS

Must have excellent communication problem solving planning and interpersonal skills

Must have the ability to establish and maintain effective relationships with directors teachers supervisors and responsible school and civic officials students and parents

Must exhibit strong organizational skills and have demonstrated ability to maintain efficient office records including proper filing and uploading to the drive

Must have computer skills that include but are not limited to Microsoft Office applications and Google

Must have adequate bookkeeping knowledge and understanding of Business Office functions of the district

Must be on OV campus prior to bus arrival until after the dismissal of students (on ATS schedule) with an eight-hour day

Applicants may be required to take a qualifying test in typing spelling and word processing

ESSENTIAL FUNCTIONS

Perform normal secretarial functions including correspondence word processing filing mail processing and answering the telephone and door for Student Support Services programming.

Prepare and maintain payroll records utilizing Red Rover and Timeclock Plus.

Arrange for substitutes and other functions relating to substitutes.

Manage enrollment process for incoming students for the district-level classrooms at Oak Valley.

• Manage student CA records and confidential files for ATS and any other special education program(s) at Oak Valley Campus.

• Prepare pupil count submissions in October and February for ATS and any other special education program(s) at Oak Valley Campus.
  
  Skyward attendance and records support. Input health and IEP information as needed in MiStar and Skyward.

Prepare purchase orders warehouse orders and distribute supplies for Student Support Services programming..

District coordination of Walkie Talkies Plans of Care EpiPens OT/PT scripts and Health Training. Tracking and collecting data for district-wide initiatives.

Purchasing for SSS staff allocations Personal Protective Equipment and Protocol orders.

Support coordination of Medicaid billing for the district.

Support coordination of ESY documentation for the district.

Communicate Extended School Year (ESY) and SXI/SCI Summer Programs needs with Food Services Transportation and families. Support summer programming.

Maintain office equipment and make arrangements for repairs.

Reserve OV facilities as needed not including HV Rec & Ed programming.

Work in collaboration with Harbor High HV Rec and HV Coalition staff.

Support SSS staff with IEP uploads for Count Day and Archiving.

Travel to Central Office or other buildings for meetings as directed

Other duties as assigned by the directors.

EDUCATION and/or EXPERIENCE: High School Degree or higher.

LANGUAGE MATHEMATICAL AND REASONING SKILLS: Ability to speak and write effectively. Ability to apply mathematical concepts to practical situations. Ability to carry out instructions furnished in written or oral format and deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit talk or hear. The employee is occasionally required to stand walk and reach with hands or arms. Specific vision abilities required by this job include close vision and ability to adjust and focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

METHOD OF APPLICATION

Apply on-line at

A cover letter is required in order to be considered for this position and should be attached as the first page of your resume. The cover letter should outline skills and experience that directly relate to the qualifications for the position.

Inquiries should be addressed to:

Administrative Assistant to Human Resources

2390 South Milford Rd. Highland MI 48357

248.684.8217 (TELEPHONE) 248.684.8266 (FAX)

E-MAIL:

Jeanette Wenger Chief Human Resource Officer and TitleVI Officer

In compliance with Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 Section 504 of the Rehabilitation Act of 1973 Title II the Age Discrimination Act of 1975 and the Americans with Disability Act of 1990 it is the policy of the Huron Valley School district that no person shall on the basis of race color religion national origin or ancestry sex age disability height weight or marital status be excluded from participation in be denied benefits of or be subjected to discrimination during any program or activity or in employment.