1013-333 Administrative Support North B Grade October 2025

Job title:Administrative Support - North Grade: B Vacancy type: Permanent Hours: 35 Salary: 27940 (Pay award pending effect from 01 April 2025) Location: Golspie Closing date: Midnight 10 November 2025 Internal interviews: 25 November 2025 External Interviews: 8 December 2025

Job Purpose Summary

The Administrative Support - North role is part of NatureScots National Operations North purpose of this post is to coordinate effective administrative support to both Golspie & Kirkwall offices working closely with the Golspie Office Manager & the wider support team. The post covers a full range of general administrative functions as well as assisting with office facility management. We are looking for a versatile individual who wishes to utilise and develop their administrative skills. This role would suit someone who enjoys working with others keen to learn & can adapt to a reactive work environment. The role includes regular travel to the Orkney office; the post holder must be willing to spend short periods of time working at other locations.

Areas of Responsibilities

1. Assist the Golspie Office Manager with office & facility management tasks along with providing cover during periods of their leave
2. Responsible for the effective running of the Kirkwall Office providing admin & facility management support with regular visits to the office
3. Assist the Golspie Office Manager with Health & Safety procedures including weekly fire alarm testing & local office vehicle & staff first aid kit management
4. Manage pool vehicles based at Golspie & Kirkwall as Local Vehicles Officer (LVO) ensure monthly vehicle inspections and any repairs servicing/MOT works are carried out. Assist with the management of local electric charging points
5. Manage all information and data in accordance with corporate policy as Records Liaison Officer (RLO) for local offices. Maintain both the electronic & physical filing system including file review
6. Assist with financial processing procuring items as and when required through Government Procurement Card (GPC) or purchase order raised through Fusion
7. Arrange bookings for North team travel and accommodation in accordance with clear instructions
8. Log cases onto the Casework Management System in liaison with Operations Officers
9. General administrative duties assisting Operations staff with day-to-day requirements including mail merges & minute taking
10. Responsible for the day-to-day operation of systems and equipment. Lead contact for IS
11. Updating the database for Designated Areas (MIDAS) & Contacts Database

Essential Skills

1. Relevant administrative experience associated with this role
2. Well-developed IT skills competent with MS Office suite with an aptitude for learning and using Oracle based applications
3. Experience of financial processing and purchasing
4. Good organisational and time management skills with ability to work independently with initiative and as part of a team
5. Good communication skills both written and verbal including communicating with a variety of colleagues and external contacts
6. Understanding of health and safety policies and procedures relevant to this role and the quality outputs and standards required
7. Ability & willingness to spend short periods of time away working from other locations including overnight trips

Desirable Skills

• An interest in the natural heritage and the role of NatureScot
• Full clean driving licence or be able to call on alternative means of transport

Tracy Moffat Team Administrator - North

E-mail: Tel:

Nature is vital to all of us so it is vital that we are an organisation for all of Scotland. The more diverse NatureScot is the better we will be in connecting everyone with nature. We particularly encourage applications from people from Minority Ethnic (ME) backgrounds and people with a disability.