Administrative Assistant Office of General Counsel

The Church Of Jesus Christ Of Latter-day Saints

Job Location:

Salt Lake, UT - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Description

The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor administrative support to one or more leaders and/or one or more functional team or work group in The Office of General Counsel. Employees at this level work under minimal supervision and handle complex issues and problems that require comprehensive working knowledge and independent non-routine decision-making using initiative originality ingenuity and sound judgment.

Responsibilities

Typical responsibilities include but are not limited to:

Greet and assist visitors in a professional courteous manner providing a welcoming experience

Answer and direct incoming calls

Manage appointments and calendars

Maintain the reception area and waiting space ensuring it remains organized welcoming and presentable

Provide administrative support to both attorneys and staff

Assist by coordinating project details and following up on pending needs to ensure that deadlines are met

Compile complex data/information from a variety of sources to prepare memos documents reports spreadsheets (including charts and graphs) and presentations using a wide range of software and platforms

Taking meeting minutes and managing meeting documentation

Using computer apps and software to schedule meetings and appointments and maintain calendars - usually for multiple leaders

Managing email in-box(es) of assigned leader(s) to agreed level

Making travel arrangements

Presenting at meetings

Supporting office resiliency operations and response (emergency response)

Planning organizing and executing large meetings conferences and other events

Answering complex telephone and email requests

Qualifications

Required:

High School Diploma or equivalent

4 years administrative or related experience

Comprehensive administrative support working knowledge

Key Skills include the ability to:

Communicate professionally in writing and verbally

Utilize Microsoft Office and other software at an advanced level to schedule appointments create and perform analysis on spreadsheets prepare presentations take notes and minutes and create and update word documents

Proactively anticipate needs and think strategically

Take standard processes and procedures and adapt to address complex problems and find less obvious solutions

Problem solve and resolve complex conflict and problems through sound decision making

Organize and prioritize work and needs

Coordinate projects and events effectively

Operate and maintain standard office equipment

Interact and work with others in a productive and professional way

Work with discretion confidentiality and integrity

Train mentor and lead the work of others

To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time moving about the office to deliver mail and other items and using computer monitors/equipment.

Preferred:

Bachelors Degree

Broad knowledge of the organizations structure functions and key personnel

DescriptionThe purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor administrative support to one or more leaders and/or one or more functional team or work group in The Office of General Counsel. Employees at this level work under minimal sup...