Senior Executive Administration & Facility Management

Labour Supplier Management

Responsible to administer and manage all labour contractors in order to meet the following needs.

• Execution of manpower forcast plan/budget of the company keeping a leaverage for absenteism and turn over.

• Monthly complience audits in order to ensure that all the contractors adhere to the satutory obligations as per the labour law of the country.

• Maintain a healthy supplier base with the support from the procurement function to ensure an undesrupted supply of manpower to all sites.

• Support in providing a proper orientation to the new outsourced employees through manpower supervisors.

• Monitor the grivences handling module and the monthly salary payments are conducted by outsourced management units deligently.

• Introduce and implement a system through the manpower services to measure the performance productivity efficiency of outsourced workers and plan out a continuos improvemet matrix to all sites based on their work role.

• Subsequent to evaluating the skill gaps provided by the manpower spervisors to arrange leaning sessions to fill the gaps.

• Conduct qualrtely manpower supplier management sessions to communicate issues and areas of improvements of the operational module

HR Administration

• Responsible to issue the company uniforms and personal protection equipments to all LWL and outsourced staff

• Recovering of uniforms and PPE at the exit level

• Responsible to manage and overlook all staff accommodationfacilities lockers and locker rooms etc in order to ensure those facilities are properly used and required housekeeping levels are being maintained.

• Responsible to manage and supply the stationary to all departments while liaising with the Advantis stationary department and the outside suppliers.

• Responsible to administer the company mobile phone connections and units as per the requirements from various SBUs liaising with the ADV IS division.

• Responsible to supply refreshments for all company sponsored events and meetings.

• Accountable to manage the time and Attendance system while ensuring all the staff and outsourced workers are registered and the system is effectively used to gather information on attendance & overtime of staff.

Supplier Handling (Canteen Building Maintenance Service Pest Control Waste Disposal General purchasing and Maintenance)

Conduct a viability study on all the direct suppliers with the support of the procurement department as per the guidelines given below.

• By checking whether the supplier capability to the company requirements prior to the agreement signing off

• By agreeing on a service instructions charter

• By carrying out audits to evaluate their quality of service on periodical basis (CAPA to infomred)

• Maintain service standards of all suppliers or in the event of failure to do so replace them with new suppliers.